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REQUEST FOR COUNCIL ACTION DATE: December 12, 2016 ITEM NO.: 6 Department Approval: Administrator Reviewed: Agenda Section: Name: D.J. Goman Y"-4 Public Works Department Title: Public Works Supervisor �£ Item Description: Procurement to Replace Tractor (351) and Toro Broom (352) 1. Purpose. The purpose of this request is to gain Council approval for the replacement of the 1985 John Deere Tractor #351 and 1991 Toro Lawnmower and Broom #352 with a 2017 John Deere Model 3046R Utility Tractor including front mounted broom, mid mount mower and 2 stage snow blower. 2. Background. Tractor #351 is a 1985 John Deere Model 755 that has been in service for 31 years. The tractor had been used for various work related tasks which include mowing parks, trails and Big Island as well as jockeying equipment around in the PW facility. The Toro#351 is a 1991 Model ground master that has been in service for 25 years. The Toro has been used for various work related tasks which include mowing, both parks, trails, snow removal of sidewalks and ice rinks With consideration to the age and strain placed upon the equipment it is no longer cost effective to continue to make repairs and parts are becoming difficult to find. 3. Analysis. The Public Works Department researched several different options which included different attachments and brands. After careful consideration and testing drives on our sidewalks and trails we found the most important factors were turning radius, visibility, maintenance, horse power and quality. John Deere provided the best in all categories. The goal is to try to reduce the amount of equipment (engines) we currently have that sit idle for part of the year. 4. Cost. Staff Solicited quotes from three vendors. Results are listed below. Minnesota equipment provided the lowest quote at $42,635.10. Unit Company Cost John Deere Minnesota Equipment (Ro ers) $ 42,635.10 Frontier Ag & Turf $ 43,723.28 Minnesota Equipment (Long Lake) Declined to quote 5. Recommendation. The Public Works Department recommends accepting the Quote from Minnesota Equipment for the amount of $42,635.10. Public works has received good maintenance service from Minnesota Equipment. 6. Funding. Funding will be provided from the Improvement Equipment Outlay Fund. COUNCIL ACTION REQUESTED: Approve replacement of 1985 John Deere Tractor #351 and 1991 Toro Lawnmower and Broom #352 with a 2017 John Deere Model 3046R Utility Tractor including front mounted broom, mid mount mower and 2 stage Snow Blower by Minnesota Equipment for $42,635.10.