06-27-2016 Council Packet - Laserfiche WebLink

Home Browse Search

June 21, 2016 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: North Well Project Orono, MN Bid Evaluation BMI Project Number: C13.111233 Dear Adam: Bids were received at Orono City Hall at 11:00 a.m. on Thursday June 16, 2016 and are summarized below, along with the bid evaluation method prescribed and the associated Project Evaluation Cost. The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractor to build in additional contingencies. We feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. A Bid Bond for 5% of the bid was included with by both bidders. There were 2 addenda issued for the project, which both the bidders acknowledged receipt of. Evaluation of the Proposed Bids and Drilling Methods: Two different methods of construction, Cable Tool and Dual Rotary, were allowed to bid so that the City could evaluate the proposals and pick the bid deemed to be in the best interest of the project. Traut Wells proposed to construct the well using a Dual Rotary method and Renner proposed to construct the well using a Cable Tool method. Both bids were within $8,000 of each other. In an effort to evaluate the two bids and determine the best interests of the Project; we also factored in the observation and administration time costs required to complete the well drilling and development using the two methods, as Cable Tool is a significantly longer process than Dual Rotary. The attached evaluation details the actual costs to the city when construction and engineering observation and administration are included. The inclusion of those additional costs due to time for the city brings the total for constructing the well to $587,325 for Traut Wells and the Dual Rotary method, and $617,938 for Renner and the Cable Tool method.