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REQUEST FOR COUNCIL ACTION <br /> <br />DATE: June 27, 2016 <br />ITEM NO: 6 <br />___________________________________________________________________________________________ <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam Edwards JML Public Works Director/ <br />Title Public Works Director/City Engineer City Engineer’s Report <br />____________________________________________________________________________________ <br />Item Description: Well Site #4 Award <br />_____________________________________________________________________________ <br /> <br />List of Exhibits <br />A- Bid Evaluation <br />B- Construction Management Proposal, Bolton and Menk <br /> <br />1. Purpose. The purpose of this action item is to gain Council approval to award the construction <br />contract for the Well #4 Project. <br /> <br />2. Background. The 2014 Water system review and plan recommended the construction of Well #4 <br />which would be the second well for the North or Highway 12 Orono Municipal Water System. The well <br />is needed to provide both firm capacity (redundancy) and increased capacity for future developments. In <br />the fall of 2015 the City completed the purchase of the necessary land upon which to construct the well. <br />In December of 2015 the council authorized Bolton and Menk to perform the engineering and design of <br />the well and site. In May of 2016 the Council approved the design and authorized the solicitation of Bids <br />for the project. <br /> <br />3. Scope of Work. The project consists of drilling and installation of a well, piping, electrical, and site <br />work (access road and new gate). <br /> <br />4. Evaluation of Bids. Two different methods of construction, Cable Tool and Dual Rotary, were <br />allowed to bid in an effort to ensure best pricing for the project. The two methods differ in the <br />equipment/ technology used. The Cable Tool method takes considerable more time to drill and develop a <br />well. Therefore time to construct and more particularly, the additional oversight costs associated, were <br />factored into the evaluation. (See Exhibit A). Based on that evaluation method award is recommended to <br />Traut Wells. <br /> <br />5. Cost. The table below shows the total cost of the design and construction phase of the project. <br />Item Cost Remarks <br />Engineering and Design $ 23,250 Bolton & Menk, Approved December 2015 <br />Construction $ 556,468 Traut Wells <br />Construction Management $ 43,925 Bolton and Menk, not to exceed proposal <br />(Exhibit B) <br />Total $ 623,643 <br /> <br />6. Funding. The project will be funded using the Water Fund. <br />Item Cost Current Balance <br />Water Fund $ 623,643 $ 1,517,814 <br /> <br />COUNCIL ACTION REQUESTED: <br />Consider a motion to award the Well #4 construction project to Traut Wells for $ 556,468 and to <br />authorize Bolton & Menk to provide construction management services for a fee not to exceed $ 43,925.