05-29-2012 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, May 29, 2012 7:00 o'clock p.m. (7. PLANNING COMMISSIONAPPLICATIONS, Continued) Printup noted there are two alternate positions available and that he would recommend offering an alternate position to Tom Frahm. Franchot amended his motion, Bremer seconded, to appoint Bruce Lemke as regular planning commissioner and to appoint Chris McGrann and Tom Frahn, if interested, as alternates. VOTE: Ayes 4, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT 8. - ORONO ORCHARD ROAD PROJECT — BID AWARD Struve stated at the April 9, 2012, meeting, the City Council was presented with plans and specifications for the Orono Orchard Road project;and gave authorization for bidding the project. Bids were opened on May 11, 2012. The low bidder is Minger Construction, Inc., in the amount of $2,957,685, which is approximately 5.8 percent lower than the estimated project cost of $3,139,047 as presented in the feasibility report. This is a Cooperative Agreement project with the Metropolitan Council Environmental Services. MCES • has reviewed the bids and are in agreement with the updated, but still estimated, project cost splits. As per the Cooperative Agreement, the final project costs will be reimbursed based on actual project numbers. This places MCES's city project cost participation rate at 24.5 percent. The total for city road and utility improvements is $936,537. After including the 20 percent for engineering costs and 5 percent for bonding, the total estimated City contribution is $1,180,037. This is approximately 3.7 percent lower than the estimated $1,226,000 project costs as presented to the City Council on April 9, 2012. McMillan noted that approximately $1 million of the costs for this project is allocated for the sewer portion of the project, which will be picked up by the Metropolitan Council. Printup moved, Franchot seconded, to award the bid for the Orono Orchard Road project contract to Minger Construction, Inc., in the amount of $2,957,685. VOTE: Ayes 4, Nays 0. 9. PUBLIC HEARING — ANNUAL PUBLIC HEARING FOR NPDES PHASE II STORM WATER PERMIT Struve noted the City of Orono holds an MS4 (Municipal Separate Storm Sewer System) permit under the NPDES program for operation of the City's stormwater drainage system. The NPDES is a national regulatory program under the jurisdiction of the U.S. Environmental Protection Agency and is administered at the state level by the Minnesota Pollution Control Agency. A requirement of the permit is that an annual report be prepared and submitted to the MPCA. Staff has • prepared the report and will submit to the MPCA at the completion of this meeting. One component of the report is that the City must hold a public meeting. The meeting must provide a summary of the City's Storm Water Pollution Prevention Program, the activities of the City for the past calendar year in regards to the permit requirements, and must afford the opportunity for public input and comment. Page 5 of 10