07-11-2011 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 11, 2011 7:00 o'clock p.m. (9. PAVEMENT MANAGEMENT PLAN UPDATE, Continued) in poor shape where some of the funds could be used. McMillan indicated she would like to get citizen involvement, feedback, and comment early in the process. Bremer asked what the City Engineer's involvement should be going forward on Old Crystal Bay Road and if this should be discussed further in a work session or in a city council meeting. McMillan stated this discussion could be held at a City Council work session or meeting but that she would like the engineer to look at some alternatives. Franchot commented in his view better direction needs to be given to the City Engineer and that it would be helpful if the Council could come up with some preliminary questions for the City Engineer in order to give the Council some better context on what it would cost to do a redesign of Old Crystal Bay Road or some other type of project. Franchot stated part of the problem was that when there was a shift on the Council, they did not keep track of what the expended engineering costs were on the project and that was not factored into the decisions. Franchot noted the City already has incurred approximately $350,000 in costs on the Old Crystal Bay Road project and that he would like some idea of what each of the alternatives would cost. Franchot noted the City Engineer has said that a mill and overlay is not something he could recommend for Old Crystal Bay Road. Kellogg commented a good starting point could be outlining what the minimum state aid standards are for that roadway. Kellogg stated it would not be worthwhile to pursue something that would not be allowed. From there the Council will need to decide if they are going to proceed forward with replacement of the utilities. McMillan commented she would also like some alternatives on how to deal with the I &I. Kellogg stated I &I is an immediate concern that needs to be addressed in the very near future. The exceedance the City was charged with occurred in June of 2010. Since that time the Metropolitan Council has been transitioning to a different program and has not been charging the City for any subsequent exceedances but they are still monitoring the situation. The Public Works Department felt the exceedances were occurring on the south side of Highway 12 with some manholes that were taking on water during the bigger water events and they took some steps to correct that problem. Kellogg indicated that the Public Works Department thought the situation was taken care of but he was recently contacted by the Metropolitan Council and informed that the problem has not been resolved and that there have been two more exceedances this year. Kellogg indicated this is the oldest section of pipe in the service area and that there are several options to deal with the I &I other than replacing the pipe. Kellogg indicated he will provide the minimum state aid requirements to the city administrator for distribution to the City Council. Printup stated he was prepared to make a motion tonight to do a mill and overlay on Old Crystal Bay Road. Kellogg stated he would recommend other options be looked at since the soil borings do not support that • treatment and the City will likely not get five years out of it. Kellogg pointed out that one of the standards of state aid is that you need to provide a street section or identify the strength of the tonnage for the street. The City did not have a problem meeting that requirement on Willow Drive South because Page 14 of 19