03-14-2016 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 22, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 13 8. RE-ROOFING OF SALT SHED ROOF (2700 KELLEY PARKWAY) AND NAVARRE WATER TREATMENT PLANT GARAGE ROOF (2345 BLAINE AVENUE) (continued) That contractor did confirm that both roofs need to be replaced and provided a quote for $3,900 for the water plant garage and $6,600 for the salt shed. Walsh asked if that is the low bid then. Edwards noted the City went through a quotation process and received three quotations and then received that bid later in the process. Edwards stated he will leave it up to the Council to decide whether they want to accept the quotation received today. McMillan asked if this bidder was aware of the other three bids. Edwards stated he does not know. McMillan noted the bids were published on the City’s website and that the quotes would have been available to be viewed by anyone who went to the website. McMillan stated this bid was not really part of the City’s process. Walsh asked if the Council is going to take the higher bid. McMillan stated in her view the process is just as important as the amount of the quote and that it is more than a matter of saving $62. Walsh stated he went out on his time to get this contractor out there to look at the buildings and that it was his expectation he could submit a quote. McMillan asked Council Member Walsh if he was asked to provide a contractor when he was called. City Administrator Loftus indicated she did request the Public Works Director to reach out to Council Member Walsh based on his comments last November about not being certain that the roofs needed to be replaced. Loftus stated she suggested to the Public Works Director that Council Member Walsh be invited to see the site, which was the reason he reached out to Council Member Walsh. Walsh stated it was limited notice and that he jumped to get someone out there in order to help out in the process. Walsh stated he told Mr. Edwards that he was coming out with the roofing guy. Walsh stated he did not need to be there since he would not be able to tell whether the roof needed to be replaced. Walsh stated the process obviously was portrayed different to him in terms of what was going on. Walsh stated it was the same thing with the tree stuff and that he provided a name of a contractor that the City could get in contact with. Walsh stated it was his understanding this item was going to be on tonight’s agenda and that he rushed out to get someone over there to take a look at it.