03-14-2016 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 22, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 13 8. RE-ROOFING OF SALT SHED ROOF (2700 KELLEY PARKWAY) AND NAVARRE WATER TREATMENT PLANT GARAGE ROOF (2345 BLAINE AVENUE) (continued) Loftus stated she apologizes for the confusion and that the intent was to give Council Member Walsh the opportunity to make sure that he was comfortable with the fact that the roofs needed replacement. Loftus stated it was not Staff’s intent for him to go out and get a contractor to submit a bid. Walsh stated he has been saying it from day one that he would like to be notified of upcoming projects because he has people that would like to be involved in the process. Walsh stated he would like the City to obtain as many bids as possible. Walsh stated it is all about getting the best bid and the best product. Walsh stated he was confused on what the process was and that he was fooled on this project. McMillan stated there apparently was a misunderstanding. Loftus stated she understands Council Member Walsh wants the best price and would like to provide input, which is what Staff thought they were doing when they reached out to him. Walsh commented that him personally looking at the roof is not going to impact the price and that it means nothing if he goes and looks at the roof. Walsh stated his comments have been very specific about getting as many bids as possible and that he has a number of contacts that would be willing to submit a bid as part of the process. Loftus stated it was Staff’s understanding from the meeting in November that Council Member Walsh had a question about whether the roofs needed to be replaced. Walsh stated he always questions that. Walsh stated he is aware of PM programs and that he has vendors that do that for free. Walsh stated when someone calls him up and says, we have bids, do you want to come out and look at it, he gets the impression that he is helping out with the process and that the City wanted him to bring a contractor in. Walsh stated people do not come out for fun to look at roofs and that their time is valuable as well. McMillan stated at the time the CIP was done, there was a discussion about roofs. McMillan stated if Council Member Walsh has some contact information that he would like to pass on to Mr. Edwards, he can do that, but that there might be some ethical or legal implications if a Council Member is actively involved in the bid process. McMillan stated sending someone over to look at the roof and saying, yes, it needs to be replaced is different than asking them to submit a bid. McMillan stated they all have to be careful to have a professional detachment and let Staff do their job. McMillan stated Staff can take down the names and contact numbers if Council Member Walsh would like to provide them. Walsh stated the Council has been talking about this for a year and that he is getting called after the bids are in. Walsh stated he does not consider that to be a proactive process. Walsh stated he has not gone out and helped someone with a bid. Walsh stated he merely sent someone over, which is pretty detached. McMillan stated she understands the idea was to give Council Member Walsh an opportunity to look at the roofs personally to see if there was an issue with the replacement. McMillan stated whether Council Member Walsh wants to take it a step further and have someone bid on it is another thing.