11-12-1985 Council Packet - Laserfiche WebLink

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Ife. RECORDS POLICY 1. The City shall maintain a personnel record for each employee. ,.h:-•so records shall be the official personnel tecords of the City and are, therefore, ispu:tant to all employees. Such records are suolrct to applicable data privacy laws with not public data sr_parated in the personnel record from the public data. It is the responsibility of each employee to check with the Administrator's office at least annually to ensure that the, data below is correct, and reflects current information about the employee: .1. correct h_•me address and tel:•yt;>ne number b. change in dependents C. person to contact in case of emergency J. beneficiary changes (group life insurance and pension; e. legal change in nzme. 2. Personnel records, including physical examinations, performance evaluations and histories, shall be open for inspection and review by the employee subject of thr record, &-- authorized representative of the employee, and City personnel wh., have authorized access to employment records. Review of personnel data shall be during office hours in accordance with such procedures as the Administrator say prescribe. The Administrator shall maintain records necessary to the proper administration of the personnel system. Nothing in this section _.-all be constructed t.) prohibit the public's access to records deemed public under the Government Daia Practices Act. SECTION XXXV1 Sec. 16.B. Sec. u.C. Sec. Sec . Pupown LVCORD 'T EKFI,UYEZS. The city Adsu nistrator shall mai.,;-i a Pars(.: a. record of each employee. These pers(.'&I rs ords s`.ail be the official perscnne! records of the City and are, therefore, important to all eMPloyees. It is the responsibility of each amPloyee to check with th;p Administrator's office at least annually to insure that the data bclew is correct, and reflect current inforaatirn about the asployee. It shall be the ettplcype's rc.por.siLilit.y to see that tfr followir,3 items are k currentat all t:me4: SEC?ION XXXXIX Correct hose address and telePter:e nu ,er. Changes in :ieprn.ients. Peron to Contact in ease of em. ,. .:.. betreficisry chaV. es (O,rtar ..ife :....rarx_e wA Pension). Legal char•.ge in :.axe. RECORDS OF THE KANA"k4'S 'A*F CE. Personnel records, including eraminations, service rating reports, individual personal records and histories, shall be open for inspection end review by the employee concerned, his authorized representative, and City personnel authorizeA acr'ess to employment records during office ho..Fs in accordance with such procedures as the Administrator may prescribe. The Administrator shall maintain records necessary to the proper administration of the personnel system.