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disconnected or phone number being changed. <br />d. Limiting personal calls, incoming and outgoing, during work hours so as not to <br />interfere with City business or the performance of the employee's job. <br />C. Replacement or repair of the phone. <br />No allowance will be paid when an employee is in a leave status exceeding forty-five (45) days, <br />unless approved by the City Council. No allowance will be paid when an employee is in an <br />unpaid leave status. <br />Approved Uses <br />Employees receiving a City -owned cell phone or cell phone allowance will be responsible for the <br />following: <br />a. Employees are expected to keep their cell phones turned on during their <br />designated working and on -call hours to assure they can be reached. <br />b. Retrieving messages on voice mail if telephone calls are missed on the cell phone. <br />C. Ensuring that use of the phone does not provide a distraction to the employee <br />during work hours. This includes setting the cell phone to a silent alert mode <br />during meetings and other times that an interruption is undesirable. <br />d. Employees in possession of City -owned cell phones are required to care for the <br />equipment in a responsible manner and to take appropriate precautions to prevent <br />theft, damage, and vandalism. <br />e. Providing adequate security for the phone to prevent unauthorized users from <br />accessing work -related telephone numbers or documents stored on the cell phone, <br />including, but not limited to, using a pass -code lock function when available. <br />f. Limited Personal Use Exception: personal use during off-peak and weekend hours <br />is permitted with City -owned cell phones, provided no costs are incurred by the <br />City for such use. If the City does incur costs for employee's personal use, the <br />employee will be responsible for immediate payment of the personal use charges. <br />Unapproved Uses <br />Employees receiving a City -owned cell phone are prohibited from the following: <br />a. Using City -owned cell phones for personal long-distance. <br />b. Use of the equipment for personal profit or gain. <br />C. To transmit, receive or distribute pornographic, obscene, abusive, or sexually <br />explicit materials, or materials containing unclothed or partially clothed people. <br />d. To violate any local, state, or federal law or engage in any type of illegal activity. <br />e. To engage in any form of gambling. <br />f. To engage in any type of harassment or discrimination, including but not limited <br />to sexual harassment and harassment or discrimination based upon race, gender, <br />sexual orientation, religion, national origin, marital status, status with respect to <br />public assistance, disability or any other type of harassment or discrimination <br />prohibited by law and City Policy. <br />g. To engage in any type of commercial enterprise unrelated to the specific purposes <br />and needs of the City. <br />Page 111 of 151 <br />207 <br />