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Cell Phone Policy and Use Acknowledgement <br />Purpose/Policy <br />The purpose of this policy is to provide guidance with regard to who has cell phone privileges <br />and City expectations of those with City -owned or City reimbursed cell phones. Cell phones are <br />assigned to employees who must be accessible due to the nature of their duties and/or those who <br />must be available for emergency response or consultation. <br />The provision of a cell phone allowance or City -owned cell phone serves a public purpose in <br />providing employees with the ability to perform job -related duties, which are directly related to <br />the governmental purposes. <br />Scope <br />Based on business need in providing service to the citizens of the City, contractors, or City <br />related contacts, designated staff will be provided a cell phone for City business purposes. In lieu <br />of a City -owned cell phone, designated staff may elect to receive an allowance toward the cost of <br />an employee's personal cell phone service which will also be used for City business purposes. <br />General Provisions <br />Based on business need, the Department Director and/or City Administrator will determine <br />which positions in the departments require a cell phone. These work -related needs include, but <br />are not limited to: <br />a. When safety of self or others may be at risk. <br />b. When the employee's main work location is in the field where land lines and <br />other primary radio/telephone communications are not available. <br />C. To provide immediate communication with staff in the department and other <br />agencies as required to coordinate programs or provide customer service. <br />d. Improved efficiency in the performance of the job. <br />e. The need to be able to contact the employee on short notice. <br />f. The employee's role in emergency response. <br />Monthly Allowance Election <br />Employees designated to receive a cell phone may elect to receive a dollar monthly cell <br />phone allowance in lieu of a City -owned cell phone. Initial purchase of the cell phone, accessory <br />equipment, and activation fees will be the responsibility of the employee. The employee will <br />pay all costs exceeding the amount of the cell phone allowance. <br />Employees receiving an allowance, in lieu of a City -owned cell phone are responsible for the <br />following: <br />a. Procuring and maintaining cellular service from a reliable carrier who provides <br />phone numbers in the local calling area of Orono. <br />b. Providing documentation in a manner prescribed by the Finance Director to <br />activate and maintain monthly allowance payments. <br />C. Notifying the City within five (5) business days of the cellular service being <br />Page 110 of 151 <br />206 <br />