12-08-2025 - Agenda Packet City Council - Regular Meeting

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h. To engage in any form of solicitation without the express prior written consent of the Department Director or City Administrator. i. To promote any political or private causes, or other activities, without the express prior written consent of the Department Director or City Administrator. j. To enter into financial or contractual obligations without the express prior written consent of the Department Director or City Administrator. Any financial or contractual obligation entered into by an employee without the express written consent of the Department Director or City Administrator shall be the sole responsibility of the employee. k. To advocate any type of unlawful violence, vandalism, or illegal activity. Safety: Cell Phone Use While Driving Safety must come before all other concerns. Regardless of the circumstances and in accordance with Minnesota law, employees are required to use hands -free operations or pull off into a parking lot and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. Privacy Designated employees are provided City -owned cell phones to assist them in the performance of their jobs. All such equipment is the property of the City and is to be used for City purposes. Employees with City -owned cell phones should have no expectation of privacy in anything they create, store, send or receive using the City's cell phone. Information created, stored, sent, or received by an employee acting in his or her government capacity using a personal cell phone may be classified as government data subject to the requirements of the Minnesota Government Data Practices Act. Such data is subject to review by the City and disclosure to the public where required by law. The use of a personal mobile device for multi -factor authentication does not create or store any data on the personal device. As such, there is no data that could be retrieved from the personal device for data collection. The sole use of a personal mobile phone for multi -factor authentication does not constitute the need for a cell phone monthly allowance election. If employees do not wish to use their personal mobile device, employees should opt to use their work e-mail or phone call for authentication or Information Technology Staff will assist in obtaining a different method (ex. hard token) for the multi -factor authentication. In the case where these options do not exist, a monthly stipend of $10.00 will be allowed upon the supervisor's discretion. Responsibility The City Administrator, or designee, will have primary responsibility for implementation and coordination of this policy. Violations of this policy will subject the user to disciplinary action in accordance with the personnel policy or collective bargaining agreement. The Division Directors will be responsible for enforcement within their departments. When an employee terminates employment, the Division Director is responsible to ensure that a City -owned cell phone is returned to the City. The City -owned cell phone shall be returned to the City prior to final compensation to the employee. Page 112 of 151 208