07-28-2025 - Agenda Packet City Council - regular meeting

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M O § 1.08.360 ORONO CODE and to the administrator, if the staff ARTICLE IV. DEPARTMENTS member contacted is other than the administrator. Sec. 1.08.410. City departments established. (3) If the response to a councilmember's inquiry will require significant time and effort, the staff person shall refer the councilmember to the administrator to determine whether the request can be accommodated within the current workload priorities. If the request conflicts with other workload priorities, the administrator may refer the request to the full council to determine whether the request should displace other council priorities. (4) Concerns raised by city employees regard- ing the administration of the city shall be addressed through the chain of com- mand. The city's administrative policy shall set out the process to be used for addressing a concern through the chain of command. (5) Concerns raised by city employees regard- ing pay, benefits, and other employment - related matters shall be addressed through the grievance policy set out in the city's personnel policy. (Code 1984, § 2.06(7); Code 2003, § 2-101; Ord. No. 182(2nd series), § 1(2.06(7)), 1-25-1999; Ord. No. 286(3rd series), § 11, 12-11-2023) Sec. 1.08.370. Acting administrator. The administrator may appoint an acting administrator to discharge the duties of the administrator's office when the administrator is on vacation, sick leave, leave, or out of the area on business. If the city council does not rescind or modify the appointment at the next city council meeting, the appointment shall be deemed ratified. If the city administrator no longer holds the position, the mayor may appoint an acting administrator subject to concurrence of the council at their next regular scheduled meeting. The appointment shall state the powers and author- ity granted to the acting administrator. (Code 1984, § 2.11; Code 2003, § 2-102) City departments shall be established as needed to provide for the delivery of city services. The heads of such departments shall report to the city administrator and shall perform such duties as assigned by the city administrator. (Code 2003, § 2-137; Ord. No. 286(3rd series), § 13, 12-11-2023) Sec. 1.08.420. Department heads. (a) All department heads and employees shall be appointed by the city administrator, subject to approval by the council. All appointments shall be for an indeterminate term. (b) The heads of all departments and the employees who are members of such depart- ments shall be under the direct supervisory authority of the city administrator, and all com- munications (excepting inquiry) between members of the council and heads of departments shall be through the city administrator. (c) At the direction of the city administrator, the department heads will have the following duties: (1) Be immediately responsible to the city administrator for the effective administra- tion of their respective department and subordinate sections. Department heads have the power to establish work rules and to initiate disciplinary proceedings in accordance with established civil service rules. (2) Keep informed as to the latest practices in their particular field and will imple- ment, with the approval of the city administrator, such new practices as appear to be of benefit to the service and to the public. (3) Submit reports of the activities of their departments to the city administrator as requested. (4) Establish and maintain a system of records and reports in sufficient detail to CD1:16