07-28-2025 - Agenda Packet City Council - regular meeting

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N O T_ GOVERNMENT OPERATION administration of all affairs of the city and to that end shall have the power and shall be required to: (1) (2) (3) (4) (5) Supervise the administration of all depart- ments, offices and divisions of the city except as otherwise provided by law and carry out any other responsibilities placed under the administrator's jurisdiction by this chapter or by subsequent council action. The administrator shall interview and screen all prospective city employees as permitted by law and may make recom- mendations to the council before the council makes any appointment. The administrator, with the concurrence of the council, shall appoint department heads, who shall be responsible and accountable to the administrator. All personnel shall be responsible and accountable to the administrator. The city administrator may suspend any employee until the next council meeting. If the city council does not act to modify or rescind the suspension, the suspen- sion shall be deemed ratified by the city council. Develop and issue all administrative poli- cies, rules, regulations and procedures necessary to ensure the proper function- ing of all departments and offices under the administrator's jurisdiction as permit- ted by law and council approval. Prepare and submit an annual budget to the council and keep the council advised of the financial condition of the city and make such recommendations as may from time to time be determined desirable and necessary. Attend and participate in discussions at all meetings of the council and other official bodies as directed by the council. The city administrator shall also represent the city at all official or semiofficial functions as may be directed by the council and not in conflict with the prerogatives of the mayor. See that all laws and provisions of this Code are duly enforced. § 1.08.360 (6) Make or let purchases and contracts when the amount or nature of claims does not exceed council -approved purchas- ing policies. The city administrator shall receive all other estimates, quotations, sealed bids, purchases or contracts and present them to the council for official action. (7) Recommend from time to time the adop- tion of such measures as he may deem necessary or expedient for the health, safety and welfare of the community or for the improvement of the administra- tion. (8) Perform such other duties as may be required by the council and consistent with state statute and this Code. (Code 1984, § 2.06(4); Code 2003, § 2-100; Ord. No. 182(2nd series), § 1(2.06(4)), 1-25-1999; Ord. No. 286(3rd series), § 10, 12-11-2023) State law reference —Contracts, Minn. Stats. § 471.345. Sec. 1.08.360. General supervisory capac- ity. No member of the council shall in any manner interfere with or prevent the city administrator from exercising the administrator's own judg- ment in the administration of the city. Except for the purpose of inquiry, no member of the council shall deal with or exercise control over the administration of the city; and no member shall give orders to any department head or employee of the city, either publicly or privately, except through a majority vote of the council. (1) If a councilmember receives information regarding a matter of concern related to the administration of the city, the coun- cilmember shall forward the information to the administrator at the earliest pos- sible time. The administrator shall then forward the information to the other councilmembers. (2) If an individual councilmember directly contacts a staff member for the purpose of obtaining information, the information shall be provided to all councilmembers CD1:15