01-08-1990 Council Packet - Laserfiche WebLink

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To: Mark E. Bernhardson, City Administrator From: Jeanne A. Mabusth, Building & Zoning Administrator Date: January 4, 1990 Subject: Recommendation Concerning Acquisition of New Telephone System for Administrative Buildinc After reviewing the demonstrations of the single line systems by the Interior Communications (Telrad) and Telephone Specialists Inc, (Premier), I would strongly encourage that our original proposal be amended to include either ail 'Electronic phones or a combination of single line and electronic phones. I was not present at the demonstration by Communication World of the Toshiba system, but Teri has advised that the Toshiba system, is comparable to the Premier system. The Telrad system limits a users choice to either a single line or electronic phone by the nature of the power supply system. If one chooses a combination of both, one must purchase both forms of power supply. The Premier and Toshiba systems are not sourced in that manner. Both Premier and Toshiba's technology are based on computer programming, each phone functions as a personnal computer. As far as the future and current state of the arts, it would appear that Premier and Toshiba are considerably ahead of the Telrad system. All venders will provide quick maintenance response within 2 hours and all have an immediate inventory supply, either in the maintenance van or at the home office base. The more advanced systems of Premier and Toshiba will provide the necessary receptionist backup so lacking in our current office make-up. With the Premier system, persons such as yourself, John and my staff, who are not permanently stationed at their desk throughout the day, are provided with an immediate message notice via a visual display at the phone. Each message is electrically signaled based on the time they are received by the system. All electronic phones contain speakers rather than staff people having to constantly walk back and forth. To communicate, contact can be made via the speaker systems of each phone. In addition the hands free ability will also provide greater efficiency for staff members who operate in limited offlc- Each %-i the venders has been asked to provide an amended estimate including mixed single and electronic phones f-jL the City's consideration. Second bids are all considerably unde original $15,000 limit. Teri's memo will provide the amended statements.