04-22-1996 Council Packet - Laserfiche WebLink

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Copier Replacement 4.18-96 p. 2 CDP Package Proposal: CDP currently maintains both our Savin 7500 and the Police Dcpt.’s Minolta 5401 per the following: Annual Annual Annual Maintenance Supply Machine Location Volume Costs Costs Total Savin 7500 City Hall 349.206 $ 3.085.93 $ 3.073.01 $6,158.94 Minolta 5401 Police Dept.75.600 668.03 665.28 1.333.31 Totals 424.800 $ 3.753.96 $ 3.738.29 $7,492.25 Current 'Per Copy’ Maintenance Costs S .00884 $ .00880 $ .01764 CDP proposes to add a new machine purchased from CDP to this package, and the City would keep the Savin 7500 (at substantially reduced use volume, for use in the Public Works building or as a backup machine in some other location). Additionally, supplies would now be included in the package rather than purchased separately. Machine Annual Location Volume Annual .Maintenance & SuddIv Costs Annual Savings Over Current Proeram (Minolta 6000)City Hall 349,206 $ 3,666.66 $ 2,492.28 Minolta 5401*Police Dept. 75,600 869.40 463.91 Savin 7500 PW or .’ (Billed at $ .01068 per copy, assumed low volume) Totals 424.800 S 4,536.06/yr $ 2,956.19/yr Proposed 'Per Copy' Maintenance Cost $ .01068 •These prices not impacted If PD switches to Minolta 3050 as anticipated. CDP Package Cost Savings and .\dditional Benefits $ .00694 (40% savings) This proposal would appear to provide substantial savings to the City over the existing program, more than $14,000 over a five-year period. Under this proposal a new Minolta 6000 would have a per copy cost over 5 years ol S .0191 per copy ($15,254 /1,800,000 = $ .0084 + $ .0107 = $ .0191), nearly comparable to the lowest bid machine. Additionally, the City would retain the Savin /500 at a maintenance cost of about 1-cent per copy, until CDP determines it is no longer feasible to maintain it at such a reasonable cost, at which time it would be retired. There would be no charge to move the 7500 to the PW location.