Laserfiche WebLink
• •> <br />REQUEST FOR COUNCIL ACTION 1c" <br />DATE; April 18, 1996 <br />ITEM NO.: i <br />Department Approval: <br />Name: Michael P.Gaffi'on <br />Tide; Asst. Planning A Zoning Administrator <br />Administrator Reviewed:Agenda Section: <br />City Administrator's <br />Report <br />Item Description: Administration Copier Replacement <br />Background <br />The Savin 7500 copier which was purchxsed in 1988 is near the end of its reliable service life and <br />has been budgeted for replacement in 1996. During the past two months I have obtained product <br />information and written price quotes from a number of companies for a replacement copier. Each <br />company was requested to furnish a quote to include outright purchase of the equipment with a <br />service contract, to include trade-in of the Savin 7500 at the bidders option. <br />Based on our stated 30,000 copy per month average volume, we received quotes from 8 suppliers <br />encompassing 9 copier brands and a total of 18 distinct models. In order to evaluate the suitability <br />of each, staff devel^oed a punch list of minimum required features which included: <br />- 4 paper sources (8.5x 11. 11 x8.5. 8.5x 14, 11x17) plus bypass <br />- 8.5x1 1 large capacity cassette (2500 sheet minimum) <br />- Automatic document feeder <br />- 20-bin sorter with automatic stapler <br />- 50-200% zoom enlargement/reduction capability <br />- 50-sheet duplexing capability <br />- Recycled paper capability <br />Of the 18 models. 10 appeared to nieet the minimum criteria. These 10 exhibited a wide range in <br />copier spc ed and features as well as in purcha.se price, trade allowance and maintenance contract <br />cost. An analysis of the quotes is as follows: <br />Quoted Yrlvm 5 Yr Disposition of Total <br />.Model Vendor Price Maint CostAT r CP.Vl Savin 7500 Cost per Copy <br />Sharp 2050 (A)S 12.950 S 4.104 S 6.694 50 Trade-in(S2500)S 0.0186 <br />Minolta 6000(B)15,254 4,275 7,326 60 Keep 0.0204* <br />Savin 9550 (B)15.725 4.275 7,420 55 Keep 0.0206* <br />Toshiba 6550(C)13.895 4.738 7,517 65 Trade-in(NS)0.0209 <br />Ricoh 6655 (D)15,730 4,452 7.598 55 Trade-in(NS)0.0211 <br />Toshiba 7550 (C)15,695 4,516 7,655 75 Trade-in(NS)0.0213 <br />Mita 6090 (B)16,995 4,275 7,674 60 Keep 0.0213* <br />Ricoh 6665 (D)17,033 4.452 7,859 65 Trade-in(NS)0.0218 <br />Xerox 5352 (E)16,480 5,508 8,804 52 Trade-in(SlOOO)0.0245 <br />Xerox 5665 (E)17.985 6.348 9.945 65 Trade-in($2600)omi6 <br />NOTES: Vendor: (A) D.C. Hey (B)CDP (C) Wagers (D) Metro Sales (E) Xerox <br />Total Cost Per Copy =Purchase pnee plus 5 years of maintenance/Anticipaied 1.8 million copies <br />CPM-Copics Per Minute Trade-in value: (NS)=Noi Specified ($xxxx)=Trade allowance reflected in pnee column <br />%