02-10-1997 Council Packet - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION io DATE: Februar/^0||j^7 ITEM NO Department Approval: Name Ron Moorse Title Citv Administrator Administrator Reviewed:Agenda Section: City Administrator ’s Report Item Description: Change Order #2 for Willow Drive Improvements and Change Order #1 for Old Crystal Bay Road Walkway ______________________________________________________________ Attachments: 1. Letters from Bonestroo Explaining the Need for the Change Orders 2. Change Order Documents Change Order #2 to the Willow Drive Improvement 1. Change Order #2 includes two items: Additional excavation to remove unsuitable base material discovered in the roadway. The additional cost is $6,110. 2. Additional shouldering material to protect the edge of the bituminous overlay. Cost $2,830. The total change order is $8,940. This amount is 5.4% of the prior contract amount. The city's policy and procedure regarding change orders is that change orders must be approved by the City Council prior to authorizing additional work and expenditures, unless the delay for the processing of llie change order would result in a significant problem or additional costs for the project. This change order was not processed prior to the additional work and expenditures being authorized for the following reasons. In the case of the additional excavation, when the road was opened for the reconstruction and the unsuitable material was found, it was important to remove the unsuitable material so that the road could be closed-up as soon as possible. In the case of the additional shouldering material, it was important to have the shouldering material in place to protect the new pavement as soon as possible. Although in this case it made sense to pre-authorize the work to proceed, the change order should then have been processed for the next Council meeting so tiiat the Council was kept up to date regarding the project. This has been made clear to the consulting engineer. Change Order - Old Crystal Bav Road Walkway The Old Crystal Bay Road Walkway Change Order reflects a change from a ditch section to a curb section for a portion of the walkway project. The design change was made due to the