10-25-1999 Council Packet - Laserfiche WebLink

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City of Orono City will be responsible for populating this database with the identified LOGIS legacy data. 2) Upload Legacy Permit Data to Govern Software . Upon completion of populating the interim Microsoft Access database, GeoAnalytics will upload the data into Oracle. This may requires more than one attempt due to typical data content errors. 3) Training . Training during this phase will include a brief administrative session for the City Govern Software administrators and a second user session for all users to expand upon the initial user training completed in Phase One to include new functionality deployed in Phase Two. ii) Estimated Time Line - Three Weeks PHASE 3: GIS Integration With Phase Two complete, the City will be able to track complaints, log offenses, issue licenses and schedule hearings. After March 1,2000 the third phase of the project will begin. This phase will include collection of tax parcel data from existing sources, analysis of its integration capabilities to Govern Software, data modifications, procurement of GIS desktop mapping software and overall integration of Govern Software with the GIS. The deadline for GIS-Govem Software integration is June 1,2000. It is important to note that this phase will not result in a full GIS deployment throughout the City. The intention of this phase is simply to provide a visualization mechanism for the City to bring some standard GIS desktop mapping software and tax parcel data within the Govern implementation. If at some point in the future the City determines that they would like to pursue a more robust GIS that would contain more data than simply tax parcels, and would provide other functions to various City Departments (e.g.. Public Works, Engineering, etc.), GeoAnalytics would be happy to assist in that process. a) Task 1: Needs Assessment and Requirements Analysis GeoAnalytics will begin this phase similar to the other phases by completing a brief Needs Assessment and Requirements Analysis. The primary objectives of this task are to identify and evaluate available tax parcel data, as well as clarify the GIS functionality the City desires in connection with Govern Sofnvare. i) Activities 1) Data Collection . GeoAnalytics will assist the City in collecting all available tax parcel data and evaluating its content for integration with Govern Software. 2) Work Flow . GeoAnalytics will work with the City in identifying what types of GIS functions they would require and how those fimctions will need to be executed. 3) Data Conversion Plan . If the tax parcel data requires updates, modifications or other enhancements, GeoAnalytics will assist the City in determining and documenting what those changes are. 4) Documentation . GeoAnalytics will amend previous documentation to include all discussions and analysis from Phase Three. Page 10