10-25-1999 Council Packet - Laserfiche WebLink

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Proposal for Product Sales and Professional Services Govern Software and outline for City staff what new reports need to be created for this phase for use with the City's complaints, offenses and licensing processes. 4. Documentation Preparation, Dissemination and Review*. GeoAnalytics will amend the Phase 1 document to include all discussions and analysis from Phase 2. City staff will review these requirements for final verification prior to the beginning of the next task involving the Building of an Application Prototype for complaints, offenses, and licensing. ii) Estimated Time Line - Two Weeks b) Task 2: System Design As in Phase 1, Task 2, GeoAnalytics will briefly perform conceptual, logical and physical design for both the database model that Govern Software sits upon and the application itself concerning complaints, licenses, offenses and hearings. The primary objective of this task is to expand the Govern Software application to contain these functions. i) Activities 1. Database Design. GeoAnalytics will analyze what additions and/or modifications are necessary to Govern Sofhvare's database model to accommodate the needs expressed by the City. Once defined, the database will be modified via Govern Software's administrative module. These changes will take place in an Access database and will later be uploaded to Oracle on the City's server. 2. Application Design. GeoAnalytics will design the complaints, offenses, licenses and hearings and their respective activities as detailed in the requirements activity in the first task of this phase. It is anticipated that this information will require minor modifications and enhancements once implementation has begun and training is completed. 3. Application Enhancement . With application design completed. GeoAnalytics will input the work flow processes into Govern Software, modify the forms and menus to meet application design specifications, prepare for appending these changes to the existing database and user training. ii) Estimated Time Line - Two Weeks c) Task 3: Data Conversion,. Update Installation and Training Upon completion of the application and database enhancements to accommodate complaints, offenses, licenses and hearings, this information will need to be uploaded to the working copy of Govern Sioftwarc. The primary objectives of this phase will be to integrate the new functionality into the working copy of Govern ^ftware, upload legacy data, implement new reporting options and train users on the new functionality. i) Activities 1) Data Conversion from LOGIS. The Needs Assessment and Requirements Analysb task from Phase Two will result in an assessment of the legacy data within LOGIS and a data conversion plan highlighting how that data will be uploaded into Govern Softivare. As in Phase One, GeoAnalytics will provide the City with a Microsoft Access database design to aid in the data conversion. The Page 9