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City of Orono <br />Cell Phone Use <br /> Adopted April 22, 2013 <br />Revised August 24, 2020 <br /> <br /> <br /> <br /> Purpose/Policy <br /> The purpose of this policy is to provide guidance with regard to who has cell phone <br />privileges and City expectations of those with City-owned or City reimbursed cell phones. Cell <br />phones are assigned to employees who must be accessible due to the nature of their duties and/or <br />those who must be available for emergency response or consultation. <br /> <br /> The provision of a cell phone allowance or City-owned cell phone serves a public purpose <br />in providing employees with the ability to perform job-related duties, which are directly related to <br />the governmental purposes. <br /> <br /> Scope <br /> Based on business need in providing service to the citizens of the City, contractors, or City <br />related contacts, designated staff will be provided a cell phone for City business purposes. In lieu <br />of a City-owned cell phone, designated staff may elect to receive an allowance toward the cost of <br />an employee’s personal cell phone service which will also be used for City business purposes. <br /> <br /> General Provisions <br /> Based on business need, the Department Director and/or City Administrator will determine <br />which positions in the departments require a cell phone. These work-related needs include, but <br />are not limited to: <br /> <br />a. When safety of self or others may be at risk. <br />b. When the employee’s main work location is in the field where land lines and other <br />primary radio/telephone communications are not available. <br />c. To provide immediate communication with staff in the department and other <br />agencies as required to coordinate programs or provide customer service. <br />d. Improved efficiency in the performance of the job. <br />e. The need to be able to contact the employee on short notice. <br />f. The employee’s role in emergency response. <br /> <br /> Monthly Allowance Election <br /> Employees designated to receive a cell phone may elect to receive a thirty fifty dollar <br />($3050.00) monthly cell phone allowance in lieu of a City-owned cell phone. Initial purchase of <br />the cell phone, accessory equipment, and activation fees will be the responsibility of the employee. <br />The employee will pay all costs exceeding the amount of the cell phone allowance. <br /> <br /> Employees receiving an allowance, in lieu of a City-owned cell phone are responsible for <br />the following: <br />