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AGENDA ITEM <br />Prepared By: RJO Reviewed By: DJR Approved By: DJR <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. To update the City’s Cell Phone Use policy <br /> <br />2. Background. The City adopted the Cell Phone Use policy in 2013, and it has not been updated since <br />its adoption. Changes in state law and the tax treatment of the allowance require the policy to be updated. <br />In reviewing the policy, staff has identified other minor changes that it is recommending be made. <br /> <br />The changes include: <br /> <br /> Increasing allowance amount to $50 per month which is consistent with the amount paid under <br />the local 49 union contract. <br /> Under the Monthly Allowance section, the authority to approve payment for an employee in a <br />leave status is changed from the Council to the Administrator. This is consistent with the <br />Administrator being responsible for implementing the policy. <br /> The wording under the Safety: Cell Phone Use While Driving section has been amended to reflect <br />current state law. <br /> The taxable status on the acknowledgement form has been changed to taxable. <br /> <br /> <br />3. Cost. The City currently has five (5) non-union employees receiving the $30.00 monthly <br />reimbursement. Increasing the amount to $50.00 would cost an additional $100 per month. <br /> <br />4. Funding. This cost would be paid through existing budgeted funds. <br /> <br />5. Staff Recommendation. Staff recommends approving the changes to the City’s Cell Phone Use <br />policy as presented. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to adopt the amended Cell Phone Use policy. <br /> <br /> <br />Exhibits <br />A. Cell Phone Use Policy <br /> <br /> <br /> <br />Item No.: 4 Date: August 24, 2020 <br />Item Description: Cell Phone Use Policy <br />Presenter: Ron Olson <br />Finance Director <br />Agenda <br />Section: <br />Consent Agenda