01-23-2006 Council Packet - Laserfiche WebLink

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Tuition Reimbursement Policy 1'1ge 2 of 3 � 1. Applicaiions for tuition reimbursement will be received and reviewed in October and June of each year. Applications will be received by October 15 for the upcoming semester of the new year. Applications will be received by June 15 for the fall semester. The employee will be responsible for filling out the Tuition Reimbursement Application Porm, completing an �ducaiional Planning Statement and turning it in to the employee's department head. After review, the dep�rtment head shall forward the application and stateinent to the City Administrator with a written recommendation. The department head shall promptly complete the review and forward the information to the City Aciministrator. Improper or inadequate applications and/or statements shall be returned to the employee. 2. Upon receipt of the Tuition Reimbursement Application Form and the Educational P1lnning Stateinent, the City Administrator shall approve or disapprove the application on a case by case basis based upon whether or not the employee's request is consistent with the inission and goals of the Department and the City of Orono, and whether or not there are adequate fiinds available to meet the employee's reimbursement request. The City Administrator shall notify the department head and employee on the outcome. The review process will be completed promptly, so that employees will know the final status of their reimbursement requests, including the reimbursement amount, by November 30 and July 30. 3. The employee shall be responsible for providing the department head with evidence of satisfactory completion of approved class(es) within 30 days of receipt of grades showing course completion. For reinibursement purposes, satisfactory completion of the course means at least a grade of "B" or a "Satisfactory/Pass" and at least a 3.0 GPA. Any grade less then a "B", "Satisfactory/Pass" or lower GPA then a 3.0 shall result in no tuition cost reimbursemeilt for the employee. If the class is not completed, or no grade obtained, the City would not pay. 4. It shall be the employee's responsibility to provide the department head with tl�e necessaiy tuition receipts for class(es) approved by the City Administrator. .03 Eligibility: 1. Non-probationary, fiill-time employees in good standing shall be eligiUle for this program. 2. An employee who leaves the employ of the City of Orono is no longer an employee in good standing will no longer be eligible for reimbursement. 3. �mployees are also ineligible if they are receiving educational suUsidies in the foim of grants, scholarships or other tuition reimbtu•sement for the same course.