05-08-2017 Council Packet - Laserfiche WebLink

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Name: Adam Edwards Date: April, 14 2017 Page: 2 outcomes will truly enhance the lives of citizens in the Orono community. Under ADA law, the City is responsibility to provide the public, including individuals with disabilities or groups representing individuals with disabilities, the opportunity to provide input by offering comments on the Self - Evaluation and Transition Plan. This is an opportunity for the public to offer feedback, ask questions, and confirm any accessibility issues would be resolved. We offer a number of different platforms where individuals can provide their input, including open houses (including co -hosting with City of Orono Comprehensive Plan update open house or other event), a project web page, and web based applications such as the Geoform (an interactive mapping tool that catalogs public input). Self -Evaluation: While field data collection is a major portion of the Self -Evaluation component of this process, policy review is equally important. Bolton & Menk staff have ample experience reviewing and restructuring policies, programs, and practices for municipalities to achieve desired outcomes. Our firm will work closely with City Staff while performing policy and practice review to ensure ADA compliance. Transition Plan: Utilizing outputs from the data collection efforts and the policy and practice review, Bolton & Menk, under guidance from City staff, will develop an ADA Transition Plan. the Transition Plan will document the methodology and findings of the Self -Evaluation, provide recommendations for the prioritized removal of any identified barriers, and meet all the requirements of the ADA law, including development of a Grievance Procedure. This plan will also incorporate capital costs and a schedule for removing any identified barriers to accessibility. We will also work to align this portion of the Transition Plan with the City's capital programming process. Management System: In conjunction with the Transition Plan, Bolton & Menk can provide the City of Orono a Geodatabase file that will integrate with the City's existing web GIS. If public works staff chooses to manage these assets in the Cartegraph One platform, we will generate all web service connections. Our GIS staff will coordinate with the City to set up and host a public focused GIS web application, which displays all evaluation results and compliance progress. All site visitors will be allowed to interact with mapped features to see collected attributes, condition, ratings, and associated photos. This system will make it simple for the City of Orono to efficiently and effectively track changes and prioritize future projects. 11. Fee Estimate We have estimated a not to exceed fee of $9,624 to complete the work described above and provide the City of Orono an ADA Transition Plan for formal adopted by the City Council. In continued service to the City of Orono, we are excited at the opportunity to complete the Orono Self - Evaluation and ADA Transition Plan for you. Please contact me at 612 759 3883 or peterle@bolton- menk.com if you have any questions regarding our proposal. Sincerely, Bolton & Menk, Inc. peto�, 0M 4..Ae— Peter M. Lemke Senior Transportation Project Manager N:\Proposals\Orono\ADA Self -Evaluation and Transition Plan - 20170412\2017-04-18 City of Orono ADA Self-Evalution and Transition Plan -Proposal Letter.docs: Uollc?n & Menk 7s an "ual opporlu ly ernploye,