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AGENDAITEM <br />Item No.: 12 <br />Date: May 8, 2017 <br />Item Description: Orono Youth Football use of Hackberry Park <br />Presenter: Adam T. Edwards Agenda Public Works Director/ <br />Public Works Director/City Engineer Section: City Engineer's Report <br />1. Purpose. The purpose of this item is to Council authorization for the Orono Youth Football <br />Association to use Hackberry Park for youth sports activities. <br />2. Background. The Orono Youth Football association has requested use of space at Hackberry Park <br />during the fall of 2017 (see Exhibit A). In addition the Orono Thunder Soccer Club has expressed an <br />interest in using some Orono Park Space for practices. With the exception of the Orono Youth Baseball <br />Association, the City does not have a policy/ mechanism for reserving park space for athletics. The <br />genesis for these requests is the pending Orono Schools Field house project which will reduce the number <br />of outdoor fields available for rent by the various youth sports clubs. At the May I"Park Comr-nission <br />meeting, the commission voted unanimously to approve the Association's request. In addition, the <br />commission established a subcommittee to look at the broader issues of organized youth sports use of our <br />parks. They plan to provide recommendation to the council later this year. <br />3. Request. The Orono Youth Football Association requests to rent Hackberry Park for their flag <br />football program (2nd and 3rd graders) for the fall of 2017. The Association would have exclusive access <br />to two fields on Tuesday and Thursday evening from 5:30-8PM, August 22nd—September 28'. The <br />association proposes a rental fee of $20 per day. <br />4. Cost. There are no significant direct costs to the city as the areas are already under the mowing contract <br />and the football association will be responsible for all field marking and special equipment. The fee <br />proposed should be sufficient for any minor turf repairs required. <br />5. Staff Recommendation. I recommend that the council approve the Association's request. <br />COUNCIL ACTION REQUESTED <br />Motion approve the Orono Youth Football Association's request to use Hackberry Park for Flag Footbal I <br />in the fall of 2017 for a fee of $20/day. <br />Exhibits <br />A. Request <br />Prepared By: <br />Reviewed By: — <br />A - <br />Approved By: D5R <br />