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AGENDA ITEM <br />Item No.: 18 Date: April 23, 2018 <br />Item Description: 2019 Street Maintenance Planning and Engineering <br />Presenter: Adam T. Edwards, PE Agenda Public Works Director/ <br />Public Works Director/City Engineer Section: City Engineer's Report <br />1. Purpose. The purpose of this action item is to gain council approval to commence the planning and <br />engineering of the 2019 Street Maintenance Project. <br />2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a <br />way forward for road maintenance funding for road maintenance projects and funding. Due to an <br />increase in the required scope and a reduced funding availability in 2018 the Forest Arms Lane project is <br />recommended to be deferred from 2018 to 2019. Engineering and design is already complete for this <br />street and therefore not included in the engineering proposal for 2019. City staff has received a petition <br />from the residents on Casco Circle asking the city to address road issues (Exhibit A). In addition Staff <br />has received numerous appeals from residents on Chevy Chase and Lyman Avenue for maintenance. <br />3. Scope. Planning and engineering will consist of topographic surveying, utility inspections, design, <br />permitting, public input and solicitation of bids for: <br />Street <br />Work Type <br />Chevy Chase Drive <br />Mill and overlay with drainage improvements <br />Casco Circle <br />Mill and overlay <br />Lyman Avenue <br />Mill and overlay <br />East Long Lake Road <br />Reconstruction with drainage improvements on southern section <br />Windjammer Lane <br />Reconstruction with drainage & possible sanitary improvements <br />Tonkaview Lane <br />Mill and overlay <br />Kenwood Way <br />Mill and overlay <br />4. East Long Lake Road. Staff is also seeking direction from Council on the long term disposition of <br />East Long Lake Road. East Long Lake Road is in extremely poor condition. The portion included in the <br />2019 road maintenance plan is only the southern —890 feet which connects the furthest worth resident to <br />Old Long Lake road. The northern section of the road runs along the eastern shore of Long Lake. <br />Portions of the road way are becoming undermined and the pavement is crumbling. The portion of the <br />Roadway just south of the Spring Hill intersection is low lying and prone to seasonal flooding requiring <br />periodic closures of the roadway. The estimated cost to reconstruct this section of road is $ 600K+. The <br />north section serves as a cut through for traffic from the County Road 6 in the north down to County <br />Road 112 in the south. The average daily traffic along this road as counted in fall for 2017 is 324. <br />Options may include: reconstruction of the road, converting the road to gravel, converting the northern <br />section of the road to a trail. <br />5. Cost. Bolton and Menk has provided a scope of services for a fee estimate not to exceed $165,000 <br />(Exhibit B). The estimated construction cost for each project from the CIP is listed in the table below. <br />The table also included Forest Arms Lane which was designed in 2018 but is recommended for execution <br />in 2019 due to funding shortfalls in 2018. <br />Prepared By: 7E Reviewed By: Approved By: -TV <br />