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ITEM NO. 4 <br />MEMORANDUM <br />TO: CITY COUNCIL <br />FROM: ADAM T. EDWARDS, PE <br />SUBJECT: STREET PLANNING AND FUNDING DISCUSSION <br />DATE: APRIL 25, 2016 <br />References: <br />City of Orono Pavement Management Plan, adopted October 27, 2014. <br />City of Orono 2016 Capital Investment Plan (CIP) <br />City of Orono 2016 Budget <br />List of Exhibits: <br />A. Historical Street Spending <br />B. Road Condition Summary <br />1. Issue. The City's street rebuilding and maintenance requirements exceed current resourcing. <br />2. Background. For some time the City of Orono has struggled as to how to come up with annual funds <br />to maintain its road/street infrastructure. The 2016 Budget does include $88,800 for pavement <br />maintenance which is sufficient for potholing, signs and winter maintenance. However The Pavement <br />Management Fund (PMF) has $183,000 dedicated funding from the levy for preventative maintenance <br />and reconstruction which is significantly below the amount required to properly maintain the city's <br />streets. In the past, the City has funded street reconstruction projects through the sale of bonds and has <br />applied leftover general fund amounts towards street maintenance projects (Exhibit 2). This has resulted <br />in the disproportionally large number of streets in disrepair requiring significant and the inability for the <br />Staff to plan for and execute a maintenance plan to protect and extend the life of these valuable assets. <br />a. Pavement Planning. In October 2014 the City adopted a Pavement Management Plan (PMP) <br />which does provide prioritization of road maintenance as well as a description of funding sources. The <br />PMP is used to inform the City's Capital Improvement Plan (CIP) which does provide specific roads to <br />receive maintenance or reconstruction out to 5 years and identifies a funding requirement in general <br />categories out to 20 years. Ideally, the CIP would then inform the annual budget cycle. <br />b. Staffing and Action to Date. <br />Fall of <br />The City Council directed Staff to develop options for funding annual street <br />2013 <br />reconstruction and maintenance. Staff conducted a study to include querying <br />surrounding communities about how they provide funding for annual street <br />maintenance and reconstruction. <br />March <br />Staff presented funding options to the City Council. Council requested staff to <br />2014 <br />analyze funding options against several scenarios. <br />