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REQUEST FOR COUNCIL ACTION DATE: October 10, 2016 ITEM NO: 5 Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards Y"-4 Public Works Director/ Title Public Works Director City Engineer's Report Item Description: Lift Station #2 Backup Generator Award Exhibits A. Bolton and Menk Letter 1. Purpose. The purpose of this action item is to gain Council approval to award the contract for backup generator for Lift Station #2. 2. Background. Lift Station #2 is a critical lift station, collecting sewage from the areas of Crystal Bay, Weber Hills and Heritage Lane. It then coveys that sewage into the Met Council sewer main. Under current load the lift station can backup within 20 minutes of a loss of power. The City has had aspirations of providing a backup generator for the lift station for some time but was unable to acquire access to land immediately adjacent to the lift station. Last summer the City was approach by the owners of the 1955 Shoreline Drive, offering to provide space/easement for the placement of a backup generator for LS #2. In addition in July 2015 the City received a letter and petition from area residents requesting a backup generator for LS #2. In September 2015 the Council authorized the design and engineering of the backup system. In August 2016 the Council approved the design and authorized solicitation for bids. 3. Project Scope. Adding a permanent, natural gas driven, generator; installing electrical distribution cabling under CSAH 15 and potentially replacing the existing control panel 4. Cost. The lowest bid was from Pember Companies for $170,550.00. A summary of bids is in the table below. The Engineers estimate was for $175,785. Bolton and Menk provided an estimate for construction oversight of not to exceed $13,770. (Exhibit A) Bidder Bid Pember Companies $170,550.00 Minger Construction $195,500.00 Premier Electrical $257,500.00 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Estimated 2016 End -of -Year balance is $1,777,524. COUNCIL ACTION REQUESTED: Move to award the lift Station #2 Back up Generator contract to Pember Companies for $170,550.00 and to authorize Bolton and Menk to provide construction management services.