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! � � <br /> ORONO COUNCIL MEETING HELD FEBRUARY 28, 1977 Page 26 <br /> � Accounts Payable checks COPSPUTER PROGRAMS <br /> Accounts Payable prelist (Continued) <br /> � Biweekly Payroll (checks and register) and <br /> W-2 's at year end � <br /> General Ledger monthly with running balances <br /> General Ledger yearly summary detailing all <br /> transactions at year end <br /> � <br /> To date, these programs have been satisfactory <br /> � with the expection of the payroll and some additions <br /> to the general ledger. <br /> I am anticipating that by June or July of 1977, we <br /> will have t�e payroll sophisticated to the point <br /> where all departmental costs will flow directly <br /> from the payroll to the general ledger, thereby, <br /> eliminating the journal entry maintenance that <br /> is now required. <br /> I am also hopeful of incorporating the budget and <br /> a percentage of budget expanded into the general <br /> , ledger program by line items, thus eliminating <br /> the need for a quarterly budget report which is <br /> now done manually. <br /> The foregoing program modification should reduce <br /> the man hours on those functions by 10$. This <br /> reduction will come on top of the approximately <br /> 25$ savings in man hours already attained through <br /> the computer use for those functions. <br /> II. Sewer & Water Operations <br /> � <br /> Beginning with the quarter ending Dlarch 31, <br /> 1977, the sewer and water utility will have an <br /> entirely new and much improved billing and � <br /> collection program at a projected cost of $500 <br /> to $1,000. The new program will be based on a <br /> combined charge and collection system rather <br /> than on a separate run for each function as is <br /> the current system. The collections shall be <br /> broken down by fund for the first time, thereby <br /> S eliminating the need for an allocation of collections <br /> by fund at the end of each year. There will no <br /> longer be a need to manually compute the receipts <br /> for the general ledger as this information will <br /> flow directly to the general ledger thereby <br /> cutting an estimated 5� from the man hours <br /> � currently needed. <br /> I do not anticipate a significant increase in the <br /> $0. 20 charge per account billed. The average <br /> �illing cost has been about $240. <br /> + (Continued) <br /> � <br />