Laserfiche WebLink
REQUEST FOR COUNCIL ACTION <br />DATE: September 12, 2016 <br />ITEM NO: 4 <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam Edwards Public Works Director/ <br />Title Public Works Director/City Engineer City Engineer's Report <br />Item Description: Fox Street Engineering Services <br />List of Exhibits <br />A- Bolton & Menk, Inc. Letter <br />1. Purpose. The purpose of this action item is to gain approval to complete engineering and <br />design for Fox Street reconstruction (Old Crystal Bay Rd to Brown Road). <br />2. Background. On August 8th, 2016 Bolton & Menk presented a feasibility study for the <br />reconstruction of Fox Street. The study consists of an analysis of the existing conditions, <br />topographic surveying of the project area and development of courses of action to repair, replace <br />and improve the street. For the purpose of the report the Street was broken into three sections: <br />At the last work session <br />the Council indicated a <br />desire to proceed with <br />engineering work for <br />sections A&B. <br />4. Scope of Work. <br />A Old Crystal Bay Road to Reconstruct the roadway in the current <br />Willow Drive footprint, creating an even width 24'. $ 735,413 <br />B Willow Drive to Brown Reconstruct the roadway in the current <br />Road (MSA Route) footprint, creating an even width 24'. $ 643,545 <br />C Brown Road to Orono Mill 6" and overlay 3" with some <br />Orchard Road segment patching. $ 418,271 <br />Engineering will consist of topographic surveying, design, permitting, and solicitation of bids for <br />Fox Street from Old Crystal Bay Road to Brown Road (Sections A&B). Bolton and Menk has <br />provided a scope of services for a fee estimate not to exceed $139,000 (Exhibit A). <br />6. Funding. The engineering as well and the eventual project will be funded with a combination <br />of Municipal State Aid, the Pavement Management Fund funds and the Storm Water Fund. <br />Currently there are insufficient funds projected in the Pavement Management fund to be able to <br />complete Section A in 2017. <br />7. Timing. In order to move forward <br />with the construction of either or both <br />sections starting in 2017 we will require <br />authorization for engineering this fall. <br />A revised timeline will be prepared <br />upon Council authorization of a project. <br />COUNCIL ACTION REQUESTED: <br />Move to authorize the project engineering and design and approve the Bolton and Menk proposal <br />for a fee not to exceed $139,000. <br />What <br />Description/ Location <br />Method <br />Est. Cost <br />Council Review of Design and Cost <br />December, 2016 <br />Public Outreach for Design Review <br />January, 2017 <br />Mn/DOT State Aid Review <br />February, 2017 <br />Advertise for Bids <br />-en <br />March, 2017 <br />no en Bids/ Award <br />Aril, 2017 <br />Construction <br />Summer 2017 <br />Engineering will consist of topographic surveying, design, permitting, and solicitation of bids for <br />Fox Street from Old Crystal Bay Road to Brown Road (Sections A&B). Bolton and Menk has <br />provided a scope of services for a fee estimate not to exceed $139,000 (Exhibit A). <br />6. Funding. The engineering as well and the eventual project will be funded with a combination <br />of Municipal State Aid, the Pavement Management Fund funds and the Storm Water Fund. <br />Currently there are insufficient funds projected in the Pavement Management fund to be able to <br />complete Section A in 2017. <br />7. Timing. In order to move forward <br />with the construction of either or both <br />sections starting in 2017 we will require <br />authorization for engineering this fall. <br />A revised timeline will be prepared <br />upon Council authorization of a project. <br />COUNCIL ACTION REQUESTED: <br />Move to authorize the project engineering and design and approve the Bolton and Menk proposal <br />for a fee not to exceed $139,000. <br />What <br />When <br />Council Authorizes Project Engineering <br />September 12, 2016 <br />Council Review of Design and Cost <br />December, 2016 <br />Public Outreach for Design Review <br />January, 2017 <br />Mn/DOT State Aid Review <br />February, 2017 <br />Advertise for Bids <br />-en <br />March, 2017 <br />no en Bids/ Award <br />Aril, 2017 <br />Construction <br />Summer 2017 <br />