10-13-2008 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 22, 2008 7:00 o’clock p.m. ___________________________________________________________________________________ ____________________________________________________________________________ PAGE 15 of 18 (10. LICENSES & PERMITS, Continued) Rahn stated as it relates to issuing a permit administratively, there should have been an e-mail sent out to the council asking for their input prior to the issuance of the permits. Bremer noted that would still not allow for public input. Rahn stated he would have opposed issuing a permit to a builder who has not complied with the City’s direction and requests. Bremer noted there are certain sections of the City that the council members are more familiar with and could provide helpful input on but that there should be an established procedure that is strictly followed for this type of situation. Rahn stated he would have suggested that the neighbors be provided notice of it. Bremer noted there was a house on Frederick that missed a week of the Parade because they did not obtain their permit in time. Murphy asked whether staff did anything illegal by issuing the permit. Mattick stated the City’s procedure was not followed and was not exactly what the ordinance contemplated. Mattick stated Gaffron succinctly explained the situation and that it was weighed by Staff prior to issuing the permit. Murphy noted this was not solely an arbitrary decision by Ron Olson. Murphy noted the City Mayor had recommended previously that the Council consider passing a resolution that says if any one is going to have an event that requires extra city services, that person be charged extra money for the permit. Murphy suggested the City Council consider passing that type of resolution and also provide notice to the Builders Association that says if the Parade of Homes is to be done in Orono, they have to meet certain requirements or a disclaimer would be issued by the City. Rahn commented in his experience the builders are aware of the requirements. McMillan stated the City could request that the Builders Association notify the City of any homes that will be in the Parade of Homes prior to their advertising material being distributed. McMillan suggested also obtaining telephone numbers for the various contractors that can be called in the event there are problems with the Parade of Homes. McMillan commented she understands why Staff went ahead and issued the permits but that the residents were unable to comment on the permit application. McMillan recommended the planning department look at the situation and come up with some suggested guidelines that could be implemented and incorporated into the planning application process. White suggested also asking other communities for input on how they handle the situation. Murphy reiterated that in his view the City should be in contact with the Builders Association. Deanne Altenhofen, 1342 Rest Point Road, stated they are not against the Parade of Homes but that there is a significant number of cars that enter the neighborhood viewing the homes and that there needs to be a definite process that should be followed. Altenhofen stated Rest Point Road is an extremely Item #02 - CC Agenda - 10/13/08 Approval of Council Minutes 09/22/08