12-12-2011 Council Packet - Laserfiche WebLink

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(13. PURCHASE OF DIGITAL IMAGING AND DOCUMENT MANAGEMENT SYSTEM (LASERFICHE), Continued) Vee stated when they move to the web server, they will have to go through Logis because there are some security issues. Olson stated before anyone is allowed to access information on the city’s server, security issues need to be addressed. Olson stated the imaging system has a public portion and then also a Staff portion. Olson indicated they will be starting with Staff being able to access scanned information from their desks rather locating in physical file cabinets, and then as the information is placed on the website, it would become public. McMillan asked what information is currently available to the public on a piece of property. Vee stated currently the City has some microfiche but that the majority of it is a physical file. Vee indicated she is not sure at what point and what types of information will be made public. Minutes, agendas, codes, ordinances and resolutions would be the type of documents available to the public, but some property files may contain private information that would need to be protected. The system can be structured so that some types of information are available to the public, but staff may be able to access additional information. McMillan asked whether larger maps can be scanned in with the new software. Vee indicated those would still need to be sent out since the scanner would handle documents up to 11” x 17”. Printup moved, Rahn seconded, to approve the purchase of the Laserfiche Document Imaging System and scanner from Crabtree Companies, Inc., at a cost not to exceed $40,000, to be funded from the Improvement and Equipment Outlay Fund; and to approve the annual software support program. VOTE: Ayes 5, Nays 0. *14. NON-WAIVER OF TORT LIMITS – RESOLUTION NO. 6098 Bremer moved, Franchot seconded, to adopt RESOLUTION NO. 6098, a Resolution making a selection not to waive the statutory tort limits for liability purposes. VOTE: Ayes 5, Nays 0. *15. AUTHORIZATION TO DISBURSE FUNDS FOR CLAIMS RECEIVED Bremer moved, Franchot seconded, to authorize the City Treasurer to disburse city funds in payment of claims received for the December 26 council meeting which has been canceled, and that such paid claims be presented for formal approval at the January 9, 2012, Council meeting. VOTE: Ayes 5, Nays 0. 16. LURTON PARK IMPROVEMENTS Gaffron stated the improvements made to Lurton Park to the present include the parking lot, park identification signs, picnic tables, and the planting of two Maple trees. At the City Council work session on November 12th, the City Council discussed a number of further improvements, including a controlled Item #03 - CC Agenda - 12/12/2011 Approval of Council Minutes 11/28/2011 [Page 11 of 16]