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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, February 25, 2013 <br />7:00 o’clock p.m. <br />_____________________________________________________________________________________ <br />  <br />   Page 18 of 21   <br />   <br />(15. CITY CLERK APPOINTMENT AND ORGANIZATIONAL CHART, Continued) <br /> <br />Loftus stated typically on vacations they would not have to step in but more on extended absences. <br />McMillan asked if the City Administrator feels strongly about keeping the deputy city clerk in the City <br />Code, and if it is removed from the code, whether the city administrator would be the deputy city clerk if <br />the clerk is not available. <br /> <br />Loftus stated in her opinion it is a reasonable thing to have in the City Code and functions just fine. <br /> <br />McMillan noted the City’s current code reads that the city administrator shall by virtue of that position be <br />a deputy city clerk. <br /> <br />Loftus stated if the Council is comfortable with what is being recommended that she would bring this <br />item back to the next meeting with more specific action related to title, salary level, organizational chart, <br />and job description. Loftus indicated she does not have those details right now and that would probably <br />be the next step. <br /> <br />McMillan stated she would also like some information about changing the city clerk to a nonexempt <br />employee and what the differences are between exempt and nonexempt. <br /> <br />Levang indicated she would also be interested in seeing that information. Levang asked when the actual <br />change would be made if the intent is to come back in two weeks and then have the Council make a <br />motion. <br /> <br />Loftus stated she would like the Council to make a motion tonight approving one of the options and then <br />she would follow up on the actual salary details at the next meeting. The Council could make the change <br />effective today and that she would provide the salary and other details at the next meeting. <br /> <br />Levang asked if she would be looking at a probationary period. <br /> <br />Loftus indicated she did consider it, but since the current deputy clerk is an existing employee, it was <br />thought it would not be necessary. The City can certainly do that as an employer, but since this is a <br />position the City is asking her to take on, it might be a little awkward to have a probationary period. <br />Loftus indicated that would not be her recommendation at this point. <br /> <br />Levang asked if there would be a review in three months or six months and then a report back to the <br />Council. <br /> <br />Loftus indicated that is something she could do as well as developing some salary step increases to <br />provide some incentive to keep moving up. There are some training components as well that need to be <br />worked out. Loftus indicated there are also a lot of other duties that staff is attempting to spread out to <br />other positions and that they are not going to ask her to do two jobs. <br /> <br />Loftus indicated they are also evaluating certain services to see if they essential are and is it valuable to <br />provide or not provide homestead clerking to the residents. Loftus stated those are issues they need to <br />look at and then report back. <br /> <br /> <br />Item #03 - CC Agenda - 03/11/2013 <br />Approval of Council Minutes 02/25/2013 [Page 18 of 21]