01-27-2014 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 27, 2014 7:00 o’clock p.m. _____________________________________________________________________________________ Page 28 of 32 (6. NORTH WATER TOWER REPAINTING PROJECT, Continued) Struve indicated he would recommend the 10-year warranty. McMillan noted the additional five years would cost $80,000 more. Struve stated the American Water Works Association has guidelines for maintenance of a water tower, and they recommend at the 5-year mark that a pressure wash and inspection be completed, which would be included in the cost of the contract. Struve indicated the cost might not be that high if they went out for bid, but that it would be in that vicinity. The additional costs would be for the yearly inspections, which perhaps could be scaled back to every other year. Struve stated the elimination of one or two inspections is what the City would be saving by not going into a maintenance agreement. Levang asked if the City would be able to enter into a new 5-year or 10-year contract after the first contract expires. Spragg indicated that is correct and that they would be happy if an overcoat lasts 20 years. Levang asked if the Council could have some flexibility with the yearly inspections and modify the contract. Spragg indicated the annual inspection is SEH’s way of protecting themselves and that they attempt to keep the inspection costs as low as possible. McMillan asked whether the City would be able to enter into a 5-year contract and then later extend that. Spragg stated the City does have that option but noted the costs are adjusted for inflation in year’s six to ten and that he cannot guarantee the costs will be that. McMillan stated if the City Council elects to go with SEH, she would recommend the 5-year contract. Struve stated he would be fine with the 5-year contract and that the type of work to be completed in those five years would not be altered under the shorter contract. Struve indicated the City could re-evaluate the situation after five years. Printup moved, Levang seconded, to approve a 5-year Design-Build Maintenance Contract with Short, Elliot, Hendrickson, and to direct Staff to enter into the negotiation process for the north water tower repainting project. VOTE: Ayes 3, Nays 0.