02-26-1996 Council Minutes - Laserfiche WebLink

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MINUTES OF THE REGULAR ORONO CITY COUNCIL, MEETING HELD ON FEBRUARY 26, 1996 ( #8 Change Orders - Continued) • Cook explained that the cost overruns resulted from easement acquisitions and were not construction related. Callahan informed Cook that money was spent without the proper authority to do so. Cook agreed. He pointed out the good history of cost control in construction related costs by Bonestroo as well as the initial feasibility study noting the possibility of easement costs. Goetten said her concern was that the additional cost was never shown for approval or disapproval. Callahan said the contract calls for approval of any changes to the contract. Cook emphasized that there was no attempt to hide any costs and the easements costs were the reason for the overrun. Cook agreed that approval should have been obtained. Cook noted the success of the two projects. He said he had no problem with the pr000sal from Moorse or the need to Bain aourovals. He added that the easement costs were negotiated in good faith for the City. Callahan agreed but noted the overpayment in Change Order No. 2 did not result from easement costs. Jabbour said when changes in cost occur, they should then be brought up at a work • session, if it occurs between Council meetings, and before the money is actually spent. Callahan moved, Jabbour seconded, to approve Change Orders 1 and 2 to the Brown Road Reconstruction - SAP 152 - 107 -01 and Watertown Road Culvert - SAP 152 -103- 01 Projects, in the amounts of $37,842.00 and $44,041.65 respectively. Vote: Ayes 3, Nays 0. ( #9) HIGHWAY 12 TRAFFIC SIGNAL AGREEMENT AND PAYMENT Moorse reported that this agenda item consists of two items relating to the semaphore at Hwy 12 and Willow Drive and the safety improvement to Hwy 12. The final cost for the semaphore, which is being recommended for payment, is $37,576. The safety improvement cost is $143,874 based on an estimate by Mn/DOT, which is close to, but not the final cost of the project. Mn/DOT is requesting that this amount be paid. Staff recommends payment of $135,000, which was the amount agreed upon as the City of Orono's cost amount. Callahan moved, Goetten seconded, to approve payments to Mn/DOT-in the amounts of $' )7,542.96 for the Willow and 12 semaphore and $135,049.58 for the Highway 12 safety improvements, to be funded from the MSA fund in the amount of $148,942.54, and from the PIR fund in the amount of $23,650. Vote: Ayes 3, Nays 0. • 6