03-28-2011 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 28, 2011 7:00 o'clock p.m. • (7. OLD CRYSTAL BAY ROAD RECONSTRUCTION, Continued) Rahn stated it was his understanding the landscaping would be an alternate. When the bids come back, the Council could elect at that time not to go forward with it. Kellogg indicated they would need to structure the bids to include a base bid and then have different alternates for the different portions of the landscape work. Kellogg stated his office would do their best to try to amend the plans in a timely manner so the project would not be delayed. McMillan asked whether it would be helpful if some of the items were eliminated tonight. Kellogg stated to restructure the landscaping as an alternate bid could possibly be done, but if the plans that have already been submitted to state aid are going to be changed substantially, there could be a problem. Mattick clarified that the city engineer recommended landscaping needs to stay within the roundabout areas. Mattick asked whether it was Council Member Printup's intention with his motion that landscaping in the roundabouts would also be eliminated. Printup stated he would like to remove everything since it can be added at a later date if the Council or the school so chooses. Kellogg stated there may be a problem with state aid approval of the final roundabout design with removal of the landscaping in the roundabouts. Printup amended his motion to remove all landscaping except for the bushes located in the roundabouts. Rahn indicated it was his understanding that the landscaping would be a component of the bid and that the landscaping portion of the bid could be rejected in case it came in too high. Kellogg stated the landscaping would need to clearly be an alternate bid as part of the proposal. The sidewalk on the west side is an alternate also. As it is currently structured, the proposal is one package, which includes the landscaping, sewer and water, and storm water improvements. If the direction is to back the landscaping out and make it an alternate bid, his office can do that. Mattick stated the Council can either discuss the motion or vote on it. For purposes of clarification, if the landscaping is treated as an alternate, Mattick asked if the specs would be written that account for no landscaping to address the median treatment. Kellogg indicated the medians will need to be seeded with something or there will be an erosion issue. Mattick noted the motion has been amended. Rahn indicated he will accept the amended motion for discussion. Rahn asked if the motion is to make the landscaping an alternate. McMillan noted the motion was to eliminate the landscaping except for the shrubs located in the • roundabouts. McMillan asked if the landscaping can be brought in at a later time. McMillan noted there is some contingency money in the budget for this project. Page 10 of 24