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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 14, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 13 of 22 (10. OLD CRYSTAL BAY ROAD RECONSTRUCTION UPDATE, Continued) Kellogg stated the City Council will need to make a decision on the irrigation system for the median landscaping and the railing. The estimated cost for the irrigation system is approximately $32,000. The estimated cost to have the contractor provide ongoing maintenance during the two to three year establishment period is $15,000 to $20,000. It is the recommendation of the Public Works Department to install the irrigation system to minimize Public Works' oversight and possible lapses in maintenance. McMillan asked whether the School District is in agreement with maintaining what is being proposed. Kellogg indicated in his view the School District was very receptive to the plan. Bremer asked what the purpose of the meeting is on March 28th. Loftus noted the City has not met with the School Board since last October and that the final plans will be reviewed at the joint meeting. Staff has not received comments on the maintenance agreement yet, which may also be discussed. Mattick stated the School Board has been presented with the maintenance agreement and that they have indicated they would like to take a closer look at it and will be providing their comments. Bremer asked what the City Council needs to do tonight. Kellogg stated they would like direction on the landscaping and irrigation system as well as the railing. The plans need to be submitted to state aid within the next two weeks if they are to stay on schedule. Printup asked what the cost is for lighting and whether that was an oversight. Kellogg noted the cost for the lighting is estimated at $253,000 and that the cost identified in the feasibility study was $320,000, which is considerably under what was initially estimated. McMillan asked how high the contingency can go in the event they want to add additional landscaping after the project is completed. Kellogg stated the project is awarded based on the low bid and that the plant materials would be identified individually. The City is not obligated to plant that many if they find there are cost overruns. McMillan commented she would like a contingency included in the event they want to add another tree or additional plants. Kellogg pointed out the landscaping will be one of the last things to be completed, and if the costs for the project are higher than anticipated, the City does have the ability to reduce the amount of landscaping at that time. Bremer asked what meeting is being held this week. Loftus stated the chairman of the School Board and grounds supervisor has asked for an opportunity to meet about the maintenance agreement. Item #03 - CC Agenda - 03/28/2011 Approval of Council Minutes 03/14/2011[Page 13 of 22]