01-25-2016 Council Packet - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION DATE: January 25th, 2016 ITEM NO.: 5 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Tim Amundsen JML Public Works Department Title: Public Works Supervisor ______________________________________________________________________________ Item Description: Replacement of Truck #426 ______________________________________________________________________________ List of Exhibits A- Summary of State Bid Contract Pricing. 1. Purpose. The purpose of this request is to gain Council approval for the replacement of Truck #426 with a 2017 Western Star 4700SF with body and plow work to be done by Aspen Equipment. 2. Background. Truck #426 is a 1997 Ford L8000 that has been in service for nearly 20 years. The expected life of a snowplow dump truck is 12-15 years. It is used for various work related tasks which include snow removal, street maintenance, park maintenance, storm water repairs, water and sewer repairs and hauling. The truck has received several expensive repairs over the last several years. These repairs have resulted in costs in excess of $10,000. With consideration to the age and strain placed upon the truck it is no longer cost effective to continue to make expensive repairs. Public Works recommends replacing this truck with a newer model as planned for in the CIP. 3. Truck Chassis Analysis. The Public Works Department researched several different trucks which included Freightliner and Western Star. After careful consideration and operating the new 2016 Western Star (Truck #424) purchased last year on City streets it was determined that the 2017 Western Star 4700 is the most capable vehicle to provide outstanding service to the residents of the City of Orono. The most important factors are turning radius, visibility, maintenance, and quality. Western Star provided the best in all 4 categories. It has a shorter turning radius making it ideal for streets within the City of Orono. The visibility is exceptional from the cab allowing for the driver to navigate with greater ease; especially during plowing. Maintenance repairs are provided by Boyer in several metro locations whereas the other trucks must be driven a greater distance for similar repairs. Western Star also offers point to point wiring which makes for easier electrical repairs. The quality of the Western Star is exceptional and this includes the fully galvanized steel box with corrosion resistant coating. 4. Box and Blade Analysis. Public Works also worked with Aspen Equipment and Towmaster to determine the best setup for the bodywork which includes box, spreader, plow, underbody plow and the related controls and accessories. In addition to these we have determined that adding a wing plow would greatly enhance efficiency on our larger streets. By adding a wing plow the operator is able to accomplish increased snow clearing capabilities while making less