01-11-2016 Council Minutes - Laserfiche WebLink

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MINUTES OF TlBE ORONO CITY COUNCIL MEETING Monday, January 11, 2016 7:00 o'clock p.m. MAYOR/COUNCIL REPORT (continued) Loftus stated on the other hand, the Mayor is suggesting waiting to notify the stakeholders until after the Fire Advisory Committee discusses it. Loftus stated a compromise could be that Staff starts collecting the data, with notification going out after that. Printup indicated he would be in favor of that. Levang stated the data collection would not include listening sessions. Walsh stated in his view the City has the data available and that it is just a matter of putting it together for the Council. Levang indicated she is fine with that, but that in her view it is critical to get the Fire Advisory Committee's blessing on this. Vote: Ayes 5, Nays 0. McMillan stated the paperless packets will be placed on a work session agenda. McMillan noted technology has changed somewhat over the past few years and that tablets are now available, which would not require any hard wiring of the Council chambers. McMillan stated the Council's work session agendas are already filled up for the next three, four months, and that it might be a while before the Council is able to fully discuss this. McMillan noted the Granicus software allows someone to download the agendas through an iPad app. CITY ADMINISTRATOR'S REPORT 15. ANNUAL APPOINTMENTS — RESOLUTION NO. 6578 City Administrator Loftus stated each year the Council adopts a resolution that sets the City's annual appointments. Based upon recommendations from the Mayor and Staff, the Highway 12 Safety Coalition has been added and an update of the official depositories/investment vendors has been completed as well as an updating of staff. Printup stated he would have placed this on the Consent Agenda but that he wanted to recognize the Highway 12 Safety Coalition. Printup stated the coalition has received some positive attention and is malting some progress on improvements. Walsh noted last year the City looked at the official newspaper, three years ago they went out for engineering bids, and five years ago the City looked at the auditor. Walsh stated the City has not gone out for bids on a lot of the other official appointments. Walsh indicated he would like to see an automatic five year rotation for bids on certain items, including civil attorney, prosecuting attorney, auditor, engineer, insurance agent of record, fiscal agents, and the official newspaper. Walsh stated he would recommend the City does that a minimum of every five years. Walsh stated they could start out in 2016 with going out and getting new bids for the auditor and prosecuting attorney, then in 2017 look at getting bids for the insurance agent of record and fiscal agents, in 2018 go out for bids for the civil attorney and engineer, and in 2019 the official newspaper. Page 28 of 24