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POIC0 <br />4. Timeline and Project Plan <br />Overall, the typical timeline we show below will meet your August 3rd date for delivering a final <br />report. We commit to responding and reverting drafts quickly on our end, and working ahead on <br />sampling and proofing mailing materials, so we can meet or exceed your expectations.. <br />We think that it is important to have a generous 5-6 weeks in the field to ensure your community <br />members have ample time to participate. The survey development time can vary, largely <br />depending on your internal processes (how many people are involved in review and approval <br />and their availability, for example) - but it is typically about 4 weeks. <br />Kickoff/Onboarding Meeting <br />Outset of project <br />Late February <br />Community Survey Development <br />Weeks 1-4 <br />February -March <br />Finalize Survey, Mailing Materials, and <br />Final Mailing List <br />Weeks 4-5 <br />March <br />Survey Mailings Begin <br />Week 6 <br />Late Mar <br />Open Participation Survey Begins <br />Week 8 <br />Mid April <br />Data Collection Ends <br />Week 12 <br />Early May <br />Polco Provides Report <br />Week 16 <br />June <br />Presentation and continued support <br />Week 18 onward <br />July and onward! <br />Program Management <br />Polco provides one primary contact for the City <br />internally and we use Asana boards for project <br />management. We have template boards that are <br />copied and customized for each survey project. <br />They include Milestones, Tasks and Subtasks that <br />are monitored weekly by supervisors. They feed <br />into project management dashboards that are <br />monitored several times a week to ensure no <br />projects fall behind. They also allow the team to <br />assign dates and share tasks to manage workflows <br />and workloads. <br />IV Scoping and start-up <br />1 1 <br />O <br />Start-up 7 �-, <br />2 1 <br />49 <br />Mailing materials 5 kg <br />3 ► <br />4D <br />Survey development 7 <br />4 1 <br />In -House Sampling 12 k:2 <br />F <br />Data oollection prep 7 t= <br />polco.us 27 <br />M. <br />