02-25-1985 Council Packet - Laserfiche WebLink

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Ms. Jeanne A. Mabusth -2- February 11, 1985 We should repeat our conference as to amending ordinances and procedure with the present City Attorney and anyone he chooses to bring with him. It would be scheduled in advance and held in our office. While we have already fulfilled our contractual obliga- tion as to this, under the circumstances there would be no cost or obligation on the part of the City. We know it would be helpful to you and we urge you to take advantage of our offer. In our phone conversation I mentioned the revision service offered by our firm and you asked that I outline it for you. It works like this: 1. The City adopts o-dinances just as it would without our service; 2. At the end of a twelve month period the C.ty sends us copies of all ordinances adopted during that time; 3. We examine the ordinances to make sure the integrity of the format is being maintained and we prepare a revision guide which includes (a) the adopted ordinances with any comments we may have, (b) statutes and Court decisions affecting the Code, and, (c) suggestions as to changes found workable in other communi- ties; 4. We hold a revision conference at the City Offices with the City Attorney, staff and, if possible, Council representatives; 5. We prepare revision ordinances requested at that conference for recommendation to the Council; 6. After adoption of revision ordinances we prepare amended pages for printing and insertion in the Code; and, 7. We keep records from year-to-year as to the subjects discussed and the disposition of them, which is important par- ticularly where a decision is deferred until the next conference. As I explained to you, we once tried to establish a "flat" fee for revisions which we found unworkable. Our fee is based on time and expense but since your City is in the Metro area there would be no expense charge. A one year interval is the optimum for cost effectiveness, a shorter interval has proven to be unnecessary and a longer period increases the overall expense.