Resolution 7632 Shoreline Fire JPA

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2.4 Board Quorum. A majority of Directors shall constitute a quorum for the transaction of business, provided that a majority of Voting Directors must be present. The Board shall act by majority vote. 2.5 Meetings. The Board shall initially hold regular meetings at least once per quarter. The Board may subsequently, by majority vote, agree to modify the frequency of regular meetings. The first regular meeting of each year must be held in January and must include the election of the Chair and such other officers as required by the Board's bylaws. The Board may also, from time to time, hold special meetings and emergency meetings. All meetings of the Board are governed by the Minnesota Open Meeting Law, Minnesota Statutes Chapter 13D. 2.6 Voting. Each Voting Director shall have an equal vote. Unless otherwise specified herein, the Board may take action on any issue by majority vote of all Voting Members. Voting by proxy is not allowed. 2.7 Operating Committee. The Staff Ex-Officio Directors shall comprise the Operating Committee. The Operating Committee shall meet with the Fire Chief on a monthly basis and report to the Board at each regular meeting. a. The Operating Committee shall have authority to approve budgeted expenditures during monthly meetings. Non -budgeted expenditures which do not exceed ten thousand dollars ($10,000.00) may be approved by the Operating Committee, however, all unbudgeted expenditures in excess of this amount must be approved by the Board. A list of unpaid and paid claims shall be provided to each member of the Operating Committee on a monthly basis. b. The Operating Committee shall review and provide support and guidance to the Chief and any other employees of the Department by providing any administrative assistance requested by the Department (e.g. HR, Finance, Fleet, Facilities Maintenance) until such time as the Department employs staff to handle such matters. c. Employee concerns/complaints about the Chief shall be raised first to the Operating Committee, which shall implement follow-up and investigation, as appropriate. If applicable, the Operating Committee shall take appropriate action, up to but excluding termination, to discipline the Chief or otherwise address the complaint. The Chief shall maintain the right to appeal any adverse employment action taken by the Operating Committee against the Chief to the Board. The Operating Committee may also recommend the termination of the Chief to the Board, but a final determination must be made by a decision of a majority of the Board. d. The Operating Committee shall facilitate the integration and coordination of the Department with the other services within their municipalities. 235703v20