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Machine <br />Adler <br />Savin <br />Panasonic <br />Amortization/Mo Maintenance/Mo TOTAL <br />$130.75 <br />166.62 <br />151.13 <br />$374.50 <br />212.50 <br />212.50 <br />$505.25 <br />779.12 <br />363.63 <br />Compared to current average monthly rental cost 633.50 <br />As you see any of the new machines will result inan immediate <br />operating cost savings to the City compared to our current <br />contract with a substantial increase in features. <br />The consensus from staff is that the Savin 7500 from C.D.P. <br />provides the best overall buy for the City when price, <br />maintenance costs, features, space requirements, etc. are <br />compared. <br />Factors other than price that entered into a recommendation: were <br />- The need for a 4 tray integral paper supply capability to <br />reduce constant tray changing <br />- Compact size dimensions to fit in limited space available <br />- Collation capability - 20 bin maximum <br />- First copy speed, copies -per -minute capability <br />- Dup1exing capability (copying both sides without constant <br />operator F.ctivity) <br />- Continuous variability in enlargement/reduction modes <br />- User coding capability (automatic record of # of copies made by <br />various users) <br />- Of the 5 machines considered, many h similar feature <br />capabilities but a sizable range in: <br />- indentation <br />- copy speed <br />- paper supply <br />- security/access feature <br />I tiould recommend that the Improvement and Equipment Outlay Fund <br />(I.E.O. Fund) purchase the equipment at $9,997 with the <br />departmental users being charged a per copy cost per month over <br />the next five years to reimburse the I.E.O. Fund. I would also <br />recommend that the 1988 I.E.O. Fund budget be amended to reflect <br />the purchase. <br />PROPOSED MOTION - Moved by _ , seconded by , to amend the 1988 <br />Improvement and Equipment Outlay Fund expenditure budget by <br />$10,000 and; to award the copy machine purchase to Copy <br />Duplicating Products, Inc. for the Savin 7500 at the quoted price <br />of $9,997, plus a maintenance contract and to charge back the <br />purchase price to the various City departments on a use basis <br />over a 60 month period. Ayes _ , Nays <br />