Laserfiche WebLink
a <br />TO: Mark Bernhardson, City Administrator <br />E <br />FROM: Tom Kuehn, Finance Director C% � wC•F�1 ` <br />Dorothy Hallin, Office Coordinator r <br />DATE: August 15, 1988 <br />SUBJEC're Replacement of Copy Machine - Award <br />We, with the assistance of Mike Gaff ron, have for the past <br />several weeks been evaluating several copy machines on the basis <br />of costs and features. Our current lease agreement wits C.D.P. <br />Inc. expires this month and there is general agreement -rom the <br />City and the provider that the contract will not be renewed due <br />to the machine being worn out. There are also cost benefits to <br />the City by replacing with a current state of the art machine. <br />We have requested written quotations from the four companies on <br />five different macnines. The quotes were to include an outright <br />purchase with a service contract, and a lease option with a <br />service contract. We have discovered that the City can purchase <br />a much better machine in terms of features, speed, decreased <br />downtime, etc., with a full service contract, amortize the <br />purchase price over five years and save significant dollars <br />compared to the current rental agreement. <br />The bidders, machines, prices and maintenance costs were: <br />Maint. per Copy <br />Company Machine Quote @ 25,000 Copies/Mo <br />Zerox Corp. Xerox 5046 $11,119 $.01494 <br />Wager's, Inc. 'Toshiba BD9110 $10,545 $.00815 <br />Minnesota Adler Royal $ 7,845 $.01498 <br />Business TA2240 <br />Systems, Inc. <br />Copy Duplicating Savin 7500 $ 9,997 $.0085 <br />Products, Inc. <br />(C.D.P.) <br />" Panasonic 4650 $ 9,068 $.0085 <br />The total costs per month based on a 60 month amortization of the <br />pur,.nase price are: <br />Machine Amortization/Mo <br />Xerox $185.32 <br />Maintenance/Mo TOTAL <br />$3"/-�.50 $558.82 <br />Toshiba 175.75 203.75 379.50 <br />