02-08-1988 - Agenda Packet City Council - regular meeting

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To: Planning Commission Chairman Kelley & Commission Members City Administrator Bernhardson From: Jeanne A. Mabusth, Building & Zoning Administrator Date: January 11, 1988 Subject: Official Policy Establishing Deadline Dates for the Review of Land Use ApplicationE Exhibit A - Proposed Handout - 1988 rn occas;on, staff has witnessed the dilemna of residents/applicants when faced w the unnecessary delay resulting because of either a mis- understandin it applications (application plus required submittals) must be submitted _.. _cotnplete_form by the required legal publication deadline date (25 days before the regularly scheduled Planning Commission meeting) or when applications are tabled during the review process because of the need for additional imput or information. The handout information and preliminary meetings with perspective applicants have greatly helped to reduce the number of misunderstandings created at the time of filing of land use applications. The real difficulty results when applications are tabled during the review process. It is imperative that the applicants realize what real time loss is involved. If additional information is sought requiring consultant's review, then a 12 day deadline before the r .2du led meeting is required. If the information need only be reviewed by the in-house staff, only an 8 day deadline is necessary. Applicants always feel that they can submit the addendum information a day before the packets go out. The individual notices that are mailed after each meeting also notify of deadlines of upcoming meetings. The problem is, staff cannot always respond within days after such meetings because of the need to prepare for upcoming weekly agendas. Staff recommend that an official policy statement on land use application deadlines be ado ted and prepared as a separate handout for each applicant at the time of either initial contact or the filing of a land use application. It is staff's opinion that a policy supported by both Council and Planning Commission by official action will provide the much needed support for staff when fighting the deadline battle and at the same time preserve the current level of review for agenda items. PROPOSED MOTION: Moved by Cohen, seconded by Brown, to approve a policy that would establish a deadline for the filing of land use applications and for addendum submittals when applications are tabled during the review process as follows: Deadline for land use applications (completed applica`ioz plus all required information submitted) . . . . 25 days before the regularly scheduled meeting of. the Planning Commission Applications tabled at Planning Commission or Council, submittals requiring consultants review . . . . 12 days before the meeting date Submittals requiring in-house staff review. . . . 8 days before the meeting date. Ayes 5, nays 1. Bellow_ voted nay.