Agenda Packet Cc - regular meeting 8/11/2025

Home Browse Search

AGENDA ITEM Date: August 11, 2025 Title: Request for Proposals - Recycling Collection Presenter: Christine Lusian, City Clerk Section: Consent Agenda Item: 10 Purpose: The purpose of this item is to obtain City Council approval to solicit proposals for recycling services. 2. Background: Staff review professional service contracts about every five years and the last time recycling services were reviewed was in 2019. Since then, the city has partnered with Waste Management for residential single -sort recycling collection. While the service has been solid, the purpose of the RFP is to solicit competitive proposals from qualified vendors to ensure cost-effective, reliable, and high -quality service for the residents of Orono. The RFP reflects input from relevant departments. It outlines the scope of services, evaluation criteria, and contract requirements necessary to secure a vendor that aligns with the city's service expectations and budget considerations. 3. Process: Staff recommends forming an ad -hoc committee to review proposals consisting of the City Administrator, Finance Director, and City Clerk. The committee will evaluate proposals and recommend a hauler to the City Council, which will make the final selection. The proposed timeline is as follows: Activity Target Date Solicitation opens August 12 Legal publication August 16 Proposals due August 24 Proposal review August 25-29 Hauler recommendation September 08 Contract approval September 22 Service begins October 01 4. Staff Recommendation: Staff recommends approving an RFP for Recycling Services and establishing an ad -hoc committee to review proposals. COUNCIL ACTION REQUESTED Consider a motion to approve an RFP for Recycling Services and establish an ad -hoc committee to review proposals. 57