08-11-2025 - Agenda Packet City Council - regular meeting

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C. Report Preparation City's Annual Comprehensive Financial Report: Report preparation, editing, printing and binding shall be the responsibility of the audit firm. The City completes the Introductory, MD&A, and Statistical sections of the CAFR. The city shall do report editing and proofing. All Other Reports (as needed): Report preparation, editing, printing and binding shall be the responsibility of the audit firm. VI. PROPOSAL REQUIREMENTS A. General Requirements Responses to this Request should include the following information in the order prescribed below. Submissions must be received by 4:30 p.m. on Wednesday, October 1, 2025 for a consideration by the City: 1. Title Page: Title page showing the request for proposal subject; the firm's name; the name, address and telephone number of the contact person; and the date of the proposal. 2. Transmittal Letter: A signed letter of transmittal which briefly states the proposers' understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and an acknowledgement that the proposal is a firm and irrevocable offer for the three-year period. 3. Proposal: The Proposal should follow the order set forth in Section VI — B below. 4. An executed copy of the Proposer Warranties attached to this Request for Proposal (Appendix A). 5. Dollar Cost Proposal: The Dollar Cost Proposal should follow the order set forth in Section VI — C below (Appendix B). Once a firm is selected, an executive copy of the Professional Services Agreement will be required from the selected firm. During the bidding process, firms should reference the sample Professional Services Agreement (Appendix C) to ensure their ability to meet all of the requirements outlined in the agreement. 121Page 179