Laserfiche WebLink
D. Entrance Conferences and Exit Conferences <br />At a minimum, the following conferences should be held by the dates indicated on the <br />schedule. These dates may be changed by mutual, written agreement between the City of <br />Orono and the selected auditor. <br />Week of January 12, 2026: Entrance conference with Finance Director. The purpose of this <br />meeting will be to discuss any potential audit problems and the interim work to be <br />performed. This meeting will also be used to establish overall liaison for the audit and to <br />make arrangements for work space and other needs of the auditor. Discussions of a <br />preliminary audit could be discussed at this time. <br />No Later than the Week of May 12, 2026: Exit conference with City Administrator and <br />Finance Director. The purpose of this meeting will be to summarize the results of the field <br />work and to review results and findings. <br />A similar meeting schedule will be developed for audits of future fiscal years. <br />E. Date Final Report is Due <br />The Finance Director will complete a review of the draft report as expeditiously as possible. <br />It is not expected that this process should exceed one (1) week. During that review period, <br />the auditor should be available for any meetings that may be necessary to discuss the audit <br />reports. Once all issues for discussion are resolved, the final signed report shall be delivered <br />to the City no later than June 1, 2026. The audit and final report presentation to the City <br />Council will be scheduled for the second Monday in June of 2026. <br />A similar reporting schedule will be developed for audits of future fiscal years. <br />V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT <br />PREPARATION <br />A. Finance Division and Clerical Assistance <br />The finance division staff and responsible management personnel will be available during <br />the audit to assist the firm by providing information, documentation and explanations. The <br />preparation of any confirmations desired by the auditor will be the responsibility of the City <br />of Orono using the format provided by the auditor. <br />B. Work Area <br />The City of Orono will provide the auditor with reasonable workspace, table and chairs. <br />The auditor will also be provided with access to the internet, telephone lines, photocopying <br />facilities. Remote fieldwork will be considered. <br />111Page <br />178 <br />