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Mayor Bob Tunheim <br />Mr. Adam Edwards <br />Ms. Christine Lusian <br />City of Orono <br />February 18, 2025 <br />Page 2 <br />Electronic Data Communication and Use of Cloud Services. LGN may use reputable third - <br />party service providers, including "cloud" service providers, to help us deliver efficient, cost- <br />effective legal services. This may include document/information hosting, sharing, transfer, <br />analysis, processing or storage. By entering into this agreement, you understand and consent to <br />having communications, documents and other data pertinent to your matter managed through such <br />third -party technology, including where your confidential information may be stored on and <br />accessed from such cloud -based computer servers located in a facility not directly controlled by <br />the LGN. You acknowledge that the use of such services may be subject to the terms and <br />conditions of the provider and accept that the LGN is not responsible for the security of the data, <br />the provider's security standards, or the risk that the security of information on such cloud -based <br />platforms may be breached. You agree that the benefits of using such technology outweigh the <br />risks, including risks related to confidentiality and security. <br />Document Retention. LGN has adopted a document retention policy that governs the <br />retention and disposition of closed client files. At the conclusion of the matter for which you have <br />retained us, we will return all original client documents to you. At that time, you will have 60 days <br />to let us know if you want certain of the documents which remain in the file. If you notify us <br />within this 60 days, we will not destroy the file until you have had an opportunity to identify any <br />such documents and, if appropriate, obtain copies of them. If you do not so notify us, we will <br />transfer your file to closed storage and/or an electronic archive pursuant to our file closing and <br />destruction procedures. File contents (including work papers, etc.) will be considered the property <br />of the Firm. We will retain the file for six (6) years and then destroy its contents, without further <br />notice and in a manner which preserves their confidential nature. <br />If you request us to transfer our file to another lawyer or to you prior to the completion of <br />your case, you agree we can make and retain copies of relevant portions of the file and that the <br />cost for such copying is to be paid by you, as well as any other copying on your behalf. These <br />charges for copying your file may include, in the case of documents stored electronically, the <br />reasonable cost of retrieving the documents, and you agree to pay these costs. <br />Conclusion of Representation. If, at any time we conclude that there are no active matters <br />in which we are representing you, you will be considered a former, rather than a current client of <br />the Firm, unless and until you ask us to perform additional services, and we agree to perform them. <br />You are free, of course, to terminate our services at any time. In addition to the reasons described <br />above, we reserve the same right so long as our withdrawal can be accomplished in accordance <br />with applicable laws. <br />If the terms and conditions as set forth in this agreement are acceptable, please sign and <br />date where indicated below and return the original to me. <br />85 <br />