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MINUTES OF THE REGULAR ORONO CITY COUNOL <br />MEETING HELD ON FEBRUARY 26,1996 <br />(#8 Change Orders - Continued) <br />Cook explained that the cost overruns resulted from easement acquisitions and were not <br />construction related. <br />Callahan informed Cook that money was spent without the proper authority to do so <br />Cook agreed. He pointed out the good history of cost control in construction related <br />costs by Bonestroo as well as the initial feasibility study noting the possibility of easement <br />costs <br />Goelten said her concern was that the additional cost was nev'er shown tor approval or <br />disapproval. <br />Callahan said the contract calls for approval of any changes to the contract. <br />Cook emphasized that there was no attempt to hide any costs and the easements costs <br />were the reason for the overrun. Cook aitreed that aonroval shov.id have been obtained <br />Cook noted the success of the two projects He said he had no problem with the <br />orooosal from Moorse or the need to aain aoDrovals. He added that the easement costs <br />were negotiated in good faith for the City. Callahan agreed but noted the overpayment in <br />Change Order No 2 did not result from easement costs. <br />Jabbour said when changes in cost occur, they should then be brought up at a work <br />session, if it occurs between Council meetings, and before the money is actually spent. <br />Callahan moved, Jabbour seconded, to approve Change Orders I and 2 to the Brown <br />Road Reconstruction - S\P 152-107-01 and Watertown Road Culvert - SAP 152-103- <br />01 Projects, in the amounts of S"7,842 00 and $44,041.65 respectively. Vote: Ayes 3. <br />Navs 0. <br />(#9) HIGHWAY 12 TRAFFIC SIGNAL AGREEMENT AND PAYMENT <br />Moorse reported that this agenda item consists of two items relating to the semaphore at <br />Hwy 12 and Willow Drive and the safety improvement to Hwy 12. The final cost for the <br />semaphore, which is being recommended for payment, is $37,576. The safety <br />improvement cost is $143,874 based on an estimate bv Mn/'DOT, which is close to, but <br />not the final cost of the project Mn/DOT is requesting that this amount be paid. Staff <br />recommends payment of $135,000, which was the amount agreed upon as the City of <br />Orono's cost amount. <br />Callalian moved, Goetten seconded, to approve payments to Mn/DOT in the amounts of <br />$37,542.90 for the Willow and 12 semaphore and $135,049,58 for the Hiehwav 12 safen- <br />improvements; to be funded from the .MSA fund in the amount of $148,942.54, and from <br />the PIR fund in the amount of $23,650. Vote: Ayes 3, Nays 0.