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51690/5 <br />TO: Mayor and City Council <br />FROM: Mark E. Bernhardson, City AdministratJ <br />DATE: May 24, 1990 <br />SUBJECT: Planning Commission Appointments <br />Attachments; A. Planning Commission Appointments Memo <br />Dated 5/1/90 <br />B. Petition Dated 5/23/90 <br />C. Ordinance #31, Second Series <br />D. Use Letter Dated 5/23/90 <br />ITTJlatfftVCHjr'A <br />ISSUE <br />1. Discussion of appointment process <br />2. Determine if Council desires to appoint two vacancies on the <br />Planning Commission. <br />INTRODUCTION - At the Council's March 26, 1990 meeting Council <br />directed staff to solicite additional applicants to see if there <br />were persons, primarily lakeshore residents, who might be <br />interested in serving on the Planning Commission. As a result of <br />that, the City received 5 additional applicants, most of whom <br />were interviewed at the May 14, 1990 Council meeting. <br />On May 16, 1990 the staff received a call from Mr. Rollie Martin <br />that he had not received the notice, but would be available for <br />the May 29th meeting. Staff requested he be present. <br />In a conversation on May 24, 1990, CounciImember Goetten <br />requested that the issue of appointment process be placed on the <br />agenda in advance of the discussion of the appointments. <br />DISCUSSION <br />Issue 1. Appointment process. <br />The Council has not had a formal appointment process adopted. In <br />the past an informal process was used establishing application <br />"deadlines" for the purpose of being able to send out letters of <br />application in the packet to Council. Interviews were set for a <br />meeting and generally the decision made at the following Council <br />meeting. <br />In the past Council has allowed applicants who could not be at an <br />initial meeting to do so later and also applicants for one <br />position to be included with selection process for vacancies on <br />other Boards after the "deadlines" for those other Boards where <br />vacancies had occurred. The only effective deadline was the <br />actual appointments with Council being aware of which were late <br />applicants and which appeared for interviews. <br />Some cities have formal processes established where others do it <br />on an ad hoc basis.